Travel

All expenses associated with the SONIC National Convention (registration, air/ground transportation, hotel, and meals) are provided by the DR PEPPER
SONIC GAMES. However, incidental charges in the hotel rooms are not included (i.e., phone calls, movies, damages to the room, smoking, room service, etc.). These incidental charges will be the responsibility of the occupants of the room.

The dates of your travel to SONIC's National Convention are September 12 - 16, 2022.

All National Finalists must be a legal United States resident and have a valid government-issued ID to board a commercial flight.

 

flight information

All air transportation expenses associated with the SONIC National Convention are provided for by the DR PEPPER SONIC GAMES. Once your team finishes competing on lot, your team's flights will be booked and a formal confirmation of your flight arrival and departure times will be sent to your drive-in by mail.

When you register, you will have the opportunity to enter your preferred flight details. We will do everything possible to accommodate your requests. Please double-check the spelling of your name on your itinerary and ensure it matches your driver's license/passport. Note: You will need a valid driver’s license, national passport, or school ID to get through security at an airport.

Your team will fly to Dallas, TX on Monday, September 12. Please arrive at the airport you are flying out of 2 hours before your boarding time. You will need to check your bag immediately when you arrive. In your Convention packet, you will receive a VISA gift card to check 1 bag per person. If you would like to check more than one bag, you must pay for it at your own expense. In general, flights will depart your city in the morning and arrive in Dallas, TX in the afternoon. Upon arrival at the DFW airport, depart the aircraft and follow the signage in the terminal to the baggage claim. Games staff members will be at the baggage claim to greet each team and provide transportation to the hotel.

Your returning flight will be on the morning of Friday, September 16.

Please Note: Flights will be based on the nearest regional airport. In most cases, a connecting flight (through a major city) will be required. Participants are responsible for transportation to and from your departure airport. All teams are required to travel to and from SONIC's National Convention together. Please be sure to submit an accurate list of team members during registration - any travel costs incurred due to name changes will be at the expense of the drive-in.

 

Transportation

All ground transportation expenses associated with the SONIC National Convention are provided by the DR PEPPER SONIC GAMES. Ground transportation will be provided to the hotel upon arrival, throughout your stay in Texas for the SONIC National Convention, and to the airport upon departure. You might also walk to some events during the week, particularly when the schedule allows for leisure time. If any member of your team needs special assistance, please contact Games Headquarters as soon as possible at 800-787-3794.

 

Hotel

All hotel expenses (except incidental charges mentioned above) associated with the SONIC National Convention are provided by the DR PEPPER SONIC GAMES. The Gaylord Texan Resort & Convention Center will be the host hotel throughout your stay in Texas.

Gaylord Texan Resort & Convention Center

1501 Gaylord Trail

Grapevine, TX 76051 

Tel: (817) 778-1000

Hotel Website

Each team will be provided four (4) rooms. All Games rooms at the Gaylord have two (2) queen beds. Each Manager will be responsible to determine room assignments for all individuals from their respective drive-in during the registration process. Participants are not allowed to room with team members from other teams or team members of the opposite sex. Whenever possible, we will try to accommodate your needs. To avoid the complications of canceling reservations, please be sure to submit an accurate list of team members during registration.

The Gaylord is NON-SMOKING in every room. You will be responsible for any incidental charges incurred due to smoke-related damage.

 

Meals

All meal expenses associated with the SONIC National Convention are provided by the DR PEPPER SONIC GAMES, including travel days. Your meals will either be included in the various hosted events, or an allowance will be provided (to the Manager) to pay for meals outside of scheduled events.

Please indicate in your registration if any team members have any special dietary needs or restrictions.

 

Attire

Please make sure to dress appropriately for Texas' warm climate.

The following items will be provided for each National Finalist: 

  • A DR PEPPER SONIC GAMES polo to be worn at the Brunch of Champions event.
  • A SONIC uniform to be worn at the Medal Ceremony event.

In addition to the items mentioned above, each National Finalist should also bring:

  • Black pants for Brunch of Champions event.
  • Casual clothes for Welcome Dinner, Event Day, leisure time, and your return trip.
  • Business casual attire for convention & breakout sessions.
  • Optional dressy/cocktail attire for the final night reception & concert (you may also wear your medal ceremony uniform & any medals awarded to you if you prefer).

 

Guest travel

If you are planning on having a guest(s) attend planned Games events (Welcome Dinner, Brunch of Champions, and Event Day), they must be registered in advance. Guest registration is now open at final12guest.drpeppersonicgames.com. A payment of $300.00 will be due at the time of registration and the deadline to register is Friday, August 5, 2022, at 5:00 p.m. CT.

Please Note: Your guest will be responsible for paying their own airfare, hotel, and admission to any activities not mentioned above. If Games Headquarters is not notified of guest attendance for events in advance, all charges of your guest are the responsibility of the team that invites them.

 

convention

All SONIC National Convention registration fees for National Finalists are provided by the DR PEPPER SONIC GAMES. Convention registration and fees for any other guest(s) of the team are the responsibility of the guest(s). If you need information about convention registration for your guest, please contact Meeting Expectations at SONIC@meetingexpectations.com or (800) 588-4719 (8:00 a.m. - 6:00 p.m., Monday through Friday).

 

Weather

Dallas, TX frequently delivers bright sunny days. In late September, Texas is hot with the average high temperature in the high 80s and average low temperature in the mid 60s. Since the humidity in Texas can still be present in September, it can often feel much warmer than the actual temperature. Be sure to pack accordingly to stay cool with light layers, sunglasses, and sunscreen. Stay up to date with Dallas temperatures at www.weather.com.

 

Time Zone

Dallas, TX observes Central Standard Time (CST). When it is 12:00 p.m. (Noon) in Dallas, TX it is: 

Los Angeles (Pacific) - 10:00 a.m. 

Denver (Mountain Daylight) - 11:00 a.m. 

Chicago (Central) - 12:00 p.m. (Noon) 

New York (Eastern) - 1:00 p.m.