January 2023 Committee Week

January 22, 2023 - January 27, 2023

Grand Hyatt San Antonio River Walk

San Antonio, Texas, United States

YOU MUST BE REGISTERED TO ASTM MEETINGS. REGISTRATION IS FOR IN-PERSON ATTENDANCE ONLY. NO CASH OR CHECK WILL BE ACCEPTED ON-SITE.

You have the ability to register for multiple committee meetings, pay fees in advance, and receive a confirmation email. After registering, you will also receive emails regarding important information that will help you prepare for your meeting. One week before the meeting, you will receive your check-in QR code; this will help expedite your check-in on-site when picking up your badge at the ASTM Registration Area. You may register by selecting one of the committees below.

 

Event Details

Committee Information, Schedules & Registration

Committees                                                                                                                                   Dates

C26 Nuclear Fuel CycleJanuary 22-25

D01 Paint and Related Coatings, Materials, and ApplicationsJanuary 22-24

D13 Textiles      January 22-24

D16 Aromatic, Industrial, Specialty and Related ChemicalsJanuary 25-26

D18 Soil and RockJanuary 22-25

D35 GeosyntheticsJanuary 25-27

D37 CannabisJanuary 22-24

E10 Nuclear Technology and ApplicationsJanuary 22-25

E54 Homeland Security ApplicationsJanuary 24-26

F13 Pedestrian/Walkway Safety and FootwearJanuary 23-24

F23 Personal Protective Clothing and EquipmentJanuary 24-25

G03 Weathering and DurabilityJanuary 22-24

Hotel Information

All meetings will be held at Grand Hyatt San Antonio River Walk, 600 E. Market Street, San Antonio, TX 78205.

Host Hotel Reservations:

Please support ASTM International by reserving your sleeping room at our official January Committee Week Hotel and Meeting site.

The discounted rate will be honored until the ASTM block is full, but no later than December 26th, 2022. The ASTM rate is $195 plus tax. You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full. The hotel requires a credit card to guarantee your reservation, once submitted a confirmation number will be provided electronically.

To book accommodations using the ASTM rate, please click here: Grand Hyatt San Antonio River Walk Reservations

The Grand Hyatt San Antonio River Walk has a limited number of rooms at the government per diem rate. You must present your ID at the front desk upon check-in. To book accommodations using the government per diem rate, please click here: Grand Hyatt San Antonio River Walk Gov't Reservations

CANCELATION POLICY: At The Grand Hyatt San Antonio, rooms cancelled within 48 hours of scheduled arrival (after 11:50am central time) will incur a fee equal to one night's room & tax charged to credit card on file.

IMPORTANT! ASTM Rates are non-commissionable. If you book your reservation through an online travel agent, they must ask for a non- commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if the accommodations were reserved via an online (Expedia, Trivago, Kayak, etc.) travel agency.

The January Committee Week Hotel provides prime meeting space for your committee meetings, events and activities. ASTM International is legally bound to fill the contracted guest room block and an inability to fill the block will result in severe financial penalties which could affect negotiations and increase costs for future meetings.

COVID-19 Information

ASTM International is committed to the health and safety of our Members and Staff. The Meetings Department will be closely monitoring the guidelines set by the CDC, state and local governments, and the hotel venue to ensure compliance at the time of the Meeting. The Health & Safety Protocols, currently in place, may change prior to our in-person meetings. ASTM International will continue to monitor guidelines and keep our members up to date with any changes in the coming months. To view the current guidelines, please refer to the links below:

CDC COVID UPDATE

STATE COVID UPDATE

CITY COVID UPDATE

HOTEL COVID UPDATE

ASTM International encourages Members to self-screen before joining meetings each day for the safety of all and refrain from attending in person if any symptoms pertaining to COVID-19 arise. ASTM International will follow local guidelines and regulations concerning requirements of COVID-19 vaccinations or negative COVID-19 test results to attend meetings, although we encourage mask wearing and social distancing during meetings if not vaccinated.

    Pre-Meeting Checklist

    Tips for Meeting Preparation:

    • Pre-register for Committee Meetings or Symposium/Workshop:
      • Saves time on-site for meeting check-in and badge retrieval 
      • Allows you to pay in advance for voluntary committee activity fees and/or any banquet events 
      • When you preregister online, you will receive emails on committee meetings, final announcements, and other information that will help you prepare for your meeting
      • If unable to pre-register prior to the meeting, registration and payment of fees/events are available on-site
    • Review the prior meeting minutes for current committee activities 
    • Review Ballot Closing Reports, especially those in which you have a particular interest
    • Review posted meeting agendas
    • Download material in preparation for the meeting
      • My Schedule (Customize your schedule in an Excel file, highlighting meetings you would like to attend; can be used for multiple committees)
      • MyMeetingsMaterial (Compile a ZIP File of your agendas, minutes, ballot items, closing reports and schedules
    • Review Online Training Modules offered prior to the meeting, these can be found on the ASTM Website at this link: www.astm.org/MEMBER_TRAINING
      • Plan to attend Committee Week Training Modules conducted by ASTM Staff
      • Check with your committee's leadership for committee specific training offered during the meeting
    • If you need copies made for your meeting or AV support, contact your Staff Manager four weeks prior to the meeting
    • Consider inviting a colleague to attend the meeting
    • Contact your Staff Manager with any questions you may have.

    Transportation and Directions

    The hotel is located about 9 miles/15 minutes from the San Antonio International Airport.

    For information on the city of San Antonio, TX, visit the San Antonio Convention and Visitors Bureau Website at Visit San Antonio.

    PUBLIC TRANSIT: Travelers looking for a public transit option to the Grand Hyatt San Antonio River Walk from the Airport, have the option to take either the 5 or 7 bus routes to the downtown area. The nearest station to the Grand Hyatt San Antonio River Walk is estimated 10-minute walk. Total travel time from the airport using transit options is about 35-40 minutes. For more information including schedules, please click here.

    SHUTTLE SERVICE: The Grand Hyatt San Antonio River Walk does not offer a hotel shuttle service. Super Shuttle is available at the San Antonio International Airport. Please click here, for more information.

      TAXI: Taxi cabs are available at the outer commercial curbside,Terminal A. Estimated taxi fare from the San Antonio International Airport to the Grand Hyatt San Antonio River Walk is $25-$30 USD. 

      RIDESHARING PROGRAM: Transportation Network Providers (TNP), also referred to as a “rideshare” company, provide prearranged transportation through an app, connecting passengers with drivers of vehicles for hire.
      Lyft and Uber are TNP companies operating in San Antonio, TX.

      INTERNET: The Grand Hyatt San Antonio River Walk offers complimentary basic wireless internet access.

      PARKING: The Grand Hyatt San Antonio River Walk offers both self-parking and valet options. Self-parking is available for $43/daily. Valet parking is available for $55/daily. Both options have in and out privileges. The parking garage is across the street from the hotel.

      Training Sessions

      ASTM staff will provide several training sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. The following topics will be discussed:

      ASTM International Orientation
      (Monday) 12:00pm - 1:00pm

      Meeting attendees are invited to a welcome and orientation session.  This session will provide a brief introduction to ASTM, its process electronic tools, and international activities.  This is an interactive session and questions are encouraged as we like attendees to feel comfortable in participating at their standards meetings. Facilitated by ASTM staff, this session provides new and experienced members and visitors a chance to connect at the beginning of the Committee Week.


      Balloting and Handling of Negative Votes
      (Wednesday) 12:00pm - 1:00pm

      This session will inform members on how to effectively move documents through the ASTM balloting process, from initiating a subcommittee ballot through main committee and Society review. A review of the role of COS (Committee on Standards) is included. In addition, learn to get positive results from negative votes! Special focus on the procedural handling of negative votes throughout the balloting process.


      Refreshments will be available at all training sessions.

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      Interlaboratory Study Program Opportunities 

      Workshop: Introduction to Interlaboratory Study Program (ILS) (Monday) 12:00pm - 1:00pm

      This module is designed to familiarize members with the ILS Program, its features, benefits, capabilities, and the online registration process. Research Reports will also be specifically addressed during the session. This workshop will benefit anyone planning to run (or participate in) an interlaboratory study to generate a precision statement for a new or existing ASTM test method. Presented by Caitlin Farrell and Phillip Godorov, STM ILS Staff.

      Interlaboratory Studies (ILS) Question and Answer Opportunities

      • Monday, 8:00am - 10:00am and 3:00pm - 5:00pm
      • Tuesday, 8:00am - 10:00am and 3:00pm - 5:00pm
      • Wednesday, 8:00am - 10:00am and 3:00pm - 5:00pm
         

      In addition to the ILS Workshop schedule above, several opportunities for ILS Q&A have been planned with ASTM ILS Staff. Please feel free to drop by and ask questions about, or brainstorm ideas for, your upcoming interlaboratory studies. ILS representatives will also be available to review the status of your current interlaboratory studies and help you plan the next steps. No appointments are needed and assistance is available to everyone.

      Complimentary Support Services

      ASTM meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers.

      ASTM MEMBERS WORK AREA: ASTM will provide computers with internet connections. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless service is limited to the members' work area and the meeting rooms.

      Members Lunch

      ASTM International invites you for lunch with the Chair of the Board and ASTM President, Tuesday, January 24th, 2023 - 12:00pm at The Grand Hyatt San Antonio River Walk. At this lunch, you will hear an update on ASTM and have an opportunity to ask questions or share your comments. 

      Committee Voluntary Activity & Event Fees

      Voluntary Activity Fees - Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the amount and encourages your contribution. The fee can be paid during registration or on-site. This voluntary contribution is not an ASTM International society fee.

      Special Events - If your committee is having an event and collecting fees to attend, you may pay this during registration or on-site. Contact your staff manager or check in with the registration desk for questions or tickets. 

      In the event you need a refund please refer to the following policies:

      Special Event Fee: A refund for a special event fee, which includes banquet functions and/or committee activity, will be honored only if requested 5 business days prior to the event.

      Symposium Fee: A refund of the symposium fee will be honored at least 10 business days prior to the event.

      Activity Fee: A refund for an activity fee may be requested up to the last day of the event. 

      You will see a refund on your credit card statement within 5 to 10 business days.

      In order to request a refund, you can click the modify link provided in your confirmation email. Once in your registration you can deselect that fee and select continue and proceed with the modification or you can select “Cancel Registration.”

      ASTM Guest Hospitality Breakfast

      ASTM International attendees' guests (spouses, significant others, etc.) are welcome to join us for breakfast Monday through Thursday from 8:30am to 9:30am at The Grand Hyatt San Antonio River Walk. 

      Miscellaneous

      Please advise the hotel and ASTM of any disability which will require special attention. The Grand Hyatt San Antonio River Walk is following ADA standards.

      Questions

      For information on ASTM International's products and services, please visit the ASTM website at www.astm.org.

      Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact the ASTM Meetings Department at meetings@astm.org.