All vendors must have a profile in the 501F Forum.  This profile is needed in order to register for the conference.  If you are a new vendor or have updated contact information,  visit https://forum.501fusers.org/static-pages/page/vendor-info/6 to be added to the growing list of approved 501F Vendors.  

VENDOR FAIR RATES

• Vendor Fair Table:  $2000 per table, and includes:  two registrations, 6ft. table, up to four chairs, waste basket, Monday meals (Breakfast, Lunch, AM/PM breaks, Vendor Fair Reception) and two conference shirts.

• Additional Vendor Fair Attendees: $250.00 per registrant (max two) and includes: Monday meals (breakfast, lunch, breaks and Vendor Fair reception) and entrance into Vendor Fair. 

• Non-Vendor Fair Attendees:  $150.00 per registrant, rate includes Monday meals (breakfast, lunch, and breaks)

  •  This is a good option for those attendees who will be helping during sponsored events or during closed sessions that are Vendor Lead

In late November/early December, the conference registration site will be open to register your team member(s).  You will receive registration instructions including complimentary codes via email.  These instructions will be sent to the email used to register your company as a vendor fair exhibitor. 

VENDORAMA RATES: 

The "Vendorama" will have 35 slots allotted by the Board of Directors beginning at 9:25 am on Monday, February 21st and ending promptly at 3:45 pm. Slots will be 30 minutes in length, max of two slots per vendor, allowing for two back-to-back or two separate - same and/or different topics. Vendorama cost is $250.00 per slot. 

 Reminder:  In order to keep your place in the Vendorama presentation titles and abstracts must be provided to Board by the following dates:

• December 6:  Presentation Title 
• January 7:  Presentation Abstract 

MEAL & BRANDING SPONSORSHIP OPTIONS:

• Meal & Break Sponsorships:  Tuesday through Thursday during the USER portion of the conference, there are a number of Meal & Break Sponsorship opportunities available. If a vendor becomes a sponsor of one of these meals/break options, their team will be the only vendor to attend the meal/break. Sponsorships start at $2,200.00 each.

• Branding Sponsorships:  Showcase your company at this year's 501F & G Users Group 2022 conference by being a Branding Sponsor.  Sponsorships start at $2500.00.

  • Options this year:

    • WIFI

    • Tote bags

    • Pens/pads

    • Lanyards

    • Hotel Keys

    • Masks

    • Wellness kits 

501F ANNUAL GOLF TOURNAMENT - TPC LOUISIANA

• Date:  February 20, 2022

• Time:  10:00 AM- 5:30 PM, transportation provided

• Tournament entry fee:   $330.00 per player

• Golf Club Rental fee:  $75.00, plus tax per set, left or right handed

• Shoe Rental fee:    $20.00, plus tax

• Swag Sponsorship opportunities starting at $400.00. 

Those interested in registering for the golf tournatment will be able to register for this during the attendee registration that will be sent out later this year.

PAYMENT METHODS:

Full payment is required 30 days prior to conference start  (January 10, 2020).  Vendor is at risk of cancellation for non-payment 30 days prior to the conference start date unless payment terms are arranged with Square One Meeting Planning and the Chairman.

 There are two payment methods: 

• Credit card during the registration process (American Express, Discover, MasterCard, and Visa)
• Invoice/Check:  Submit a copy of the invoice and check payable to 501F Users Group to the address listed below:

501F Users Group
C/O Rick Palmer, CPA, LLC.
PO Box 669771
Marietta, GA 30066

CANCELLATION/REFUND POLICY: 

• Full refund if cancelling by January 11, 2022 or more prior to the conference start date.
• 50% refund if cancelling January 11, 2022 through January 24, 2022
• No refunds after January 24, 2022, within 14 days of the conference start date.
• If another paying vendor on the waiting list takes over the sponsorship, Vendorama, or vendor fair table in question, the above limitation on refunds may be waived.

501F & G Conference Planner

For information about registering or conference, contact: 

Jacki Bennis, Director of Conference Services
Square One Meeting Planning, Mount Pleasant, SC