Frequently Asked Questions
 

  • What is the RRS Virtual Annual Meeting?
    • The RRS Virtual Annual Meeting is a fully virtual experience occurring online Oct. 18-21, 2020.
  • When will I have access to the virtual event platform?
    • All registrants will receive an email notification from AMBD show management in September. You will use your email address to log into the virtual platform for the conference.
  • Will sessions be recorded to access later?
    • Yes, all registered attendees will have access to the platform and any sessions during the event until the end of October. Registrants will also be able to continue chatting with exhibitors and other partners.
  • Can I earn CME credit by attending the virtual event?
    • Yes, you will need to check the schedule for the marked CME events. Once the virtual event is concluded, you will receive an email with a link to fill out the online evaluation and receive your CME certificate. CLICK HERE for more information
  • How can I support the virtual meeting?
  • I registered for the Hawaii meeting and booked my hotel. Do I need to cancel that myself?
    • If you booked through the online registration site, RRS and AMBD have cancelled all rooms and there are no cancellation fees. If you booked your room on your own, either with the hotel directly or through a third party website, you will need to cancel your room on your own. If you have any questions, please email AMBD, info@ameetingbydesign.com.
  • I am a session chair; how does a virtual meeting affect me?
    • Your responsibility as a chair remains the same; introduce each speaker, moderate time and moderate questions. AMBD will be filming and managing all technical aspects of the meeting.
    • AMBD will reach out to you with regards to your session, whether it will be pre-recorded or live, with due dates and materials needed. We will also communicate those items to the speaker, but as a chair, you should be in regular communication with your session speakers to ensure all timelines are being met.
    • All chairs will be contacted by AMBD to schedule an AV test in August.
    • There will be a live Q&A session following every presentation (pre-recorded or live) and, as a chair, you will be expected to help moderate these 10-15 minutes. The moderator will answer the questions written from the attendees via a chat window. Please use your best judgment on the quality of questions read aloud.
    • We suggest you introduce each speaker with her/his name, title, affiliation and by reading the title of her/his contribution. Please make sure you can pronounce the speaker’s name.
  • I am a speaker; how does a virtual meeting affect me?
    • All speakers will receive and updated invitation letter with details regarding their scheduled sessions.
    • The deadline to upload your abstract will be outlined in your letter as well as an individualized link to use when you are ready to upload your presentation. 
    • Sessions will feature pre-recorded presentations or live presentations, and followed by a live Q&A, where possible. We understand that speakers are located all over the world and therefore may not be able to participate in a live discussion. Our goal is to make the virtual discussions as dynamic as possible and to offer alternative opportunities for interaction between speakers and participants.
    • AMBD will be handling all technical aspects of the meeting, you will just need to handle your slide presentation.
  • I submitted an abstract, now what?
    • Following the close of the abstract submission period, there will be a review period.  Abstracts will be reviewed by a committee, blindly, and scored based on quality and relevance to the topic.  Notifications will be sent out in Mid-August for acceptance as well as travel support (if you submitted your abstract for consideration of this). 
    • Your abstract will either be selected as a speaker for the meeting or as a poster presenter. If you are chosen as a speaker, please see the above information for speakers. If your abstract is selected for a digital poster presenter, please see the below information.
    • If your poster is selected, you will be notified by email and you will have until August 31st to register for the virtual meeting.
    • ORAL/POSTER UPLOAD DEADLINE: WEDNESDAY, JULY 22 (5pm, ET)
  • My abstract was accepted as a digital poster, what should I expect?
    • Poster will be made virtually available to all registered attendees. The virtual posters will be available throughout the meeting and not at specific times. All posters sessions will be available starting on Sunday, October 18th for the duration of the meeting and for 30-days following the close of the meeting.
    • All selected abstracts will present their poster in our virtual poster room. You will receive an email to upload your pdf file.
    • Poster presenters also have the option to create a small video recording of your poster to explain your research to other attendees. You will be sent instructions on how to record and upload the file.
    • During the virtual event, attendees can view your poster, comment and ask questions in the chat or send you a personal private message.
    • Your contact information will not be given out to any fellow attendees through the platform.
  • Can I get a Certificate of Attendance for attending the virtual meeting?
    • Yes! Please email info@ameetingbydesign.com to let us know you would like to receive one and we will send a PDF via email back to you.
  • If I have questions, who should I contact?

For virtual meeting questions or all other questions, please contact info@ameetingbydesign.com

 

   

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