Upon approval, ASABE will provide the following support for the submitted meeting/conference/symposium here within. Approval will be subject to the ASABE Meetings Council. ASABE will not approve any event that conflicts in content or timing with an existing ASABE conference or meeting. Submit this application a minimum of 1.5 - 2 years in advance of your preferred meeting date.
After this application is submitted, allow at least three weeks for a decision to be made by the Meetings Council. The ASABE Meetings Department will contact you with the final decision. Please complete the following application and return to Jessica Bell,
Bell@ASABE.org.
SUPPORT PROVIDED BY ASABE:
Dedicated ASABE staff through the planning processMonthly planning call participation to facilitate a collaborative approach on all aspects of the eventTimeline and budget developmentEvent listing on the ASABE event calendarDevelop and maintain conference website and content on ASABE.orgRegular event postings to social mediaTargeted email communicationsContract negotiation and signing for venue, transportation, catering, audio visual, etc. Abstract collection and communication with authorsRegistration collection and monitoringOnsite event management
A complete planning committee must be formed and functional prior to submitting this application. It is expected that you have met several times already to lay out a base plan for this event in order to answer the questions on the following page. Active participation is essential for the success of the event. Committee members are expected to contribute to tasks such as securing sponsorships, promoting the event, sourcing invited speakers, and reviewing abstracts.
Our goal is to create a successful and high-quality event with a rich and diverse program. To ensure that this event attracts a large and engaged audience, a significant volume of abstract submissions, or relevant sponsors, to build a program worthy of a professional audience will be required. Your contributions in all aspects of strategy to execution are what will make this event truly stand out.
This partnership is designed to be financially self-sustaining. ASABE provides the logistical and administrative framework, but the planning committee is responsible for key factors - such as content, marketing, and sponsorships that influence the events' financial viability and visibility. Your application should clearly demonstrate how the proposed timing, location, and subject matter have been purposefully chosen to ensure a successful and well-attended event.
