MRO Americas - Booth Design Submission Process

 Welcome to the online Booth Design Submission Portal for MRO Americas. This form is designed to make submitting your booth for review a simple process. Before you submit your booth design for review, please CLICK HERE to review the complete MRO Americas Display Rules.

Submission information should be in the form of professional drawings and calculations, not photographs or rough sketches, as it is not possible to assess the details of the structure without the specific details of the booth. Drawings should contain enough detail to show exactly how the booth will be constructed.  Plans submitted without elevations will not be accepted.

This form is required for all booths 200+ square feet (10' x 20') or larger or ANY size booth utilizing a custom build. If you are not building ANYTHING in your booth, example: you are bringing in furniture and a pop-up banner, do NOT complete this form.  Please send an email to MROAM@OrganizerOps.com with your company name, booth number and inventory list of the items you are bringing into the booth.

All applicable items must be included when submitting your booth design for approval:

1. Rendering or diagram of the booth plan including dimensions of all major structures and signage. 
   • Booth height, depth and width.
   • The height of all signage and all displayed products or equipment must be included.
2. Rendering should include overhead view and views of all sides of the booth.
3. Multi-level booths must have structural engineer stamped plans certifying the maximum occupancy and load capacity.
   • PLEASE NOTE - There are additional fees associated with multi-story exhibits. For MRO Americas, the fee is US$7 per sqft assessed by show management. Only island booths are permitted to build multi-level booths. Fees are assessed based on the total square footage of the booth, not the size of the platform.  If you are interested in building a multi-story exhibit, please contact your sales rep and submit all relevant plans and documentation to Allison Gold (allison.gold@aviationweek.com, +1 718.501.7675)
4. Materials being used (please provide call out sheet).
5. Flooring type (note if any flooring will be raised).
6. Hanging signs (ONLY permitted in Island booths 400 sqft and larger)
   • Sign dimensions - including distance from sign to floor and/or any structure under sign.
   • Approximate sign weight.
   • Sign rotating or stationary.

If you have a hanging sign (Island booth ONLY), you will also need to order hanging sign labor from Freeman, the exclusive provider of rigging for this event. Forms to order rigging services are available on FreemanOnline.

All booth design submissions should be received no later than Wednesday, March 5, 2025.