Residence Hall Accommodations Packages for the 2025 International Worm Conference

 

Accommodations are available in the Cuarto Area of campus – Shasta Hall, Tahoe Hall, and Yosemite Hall. Cuarto is just one block from the northern edge of campus, close to many of UC Davis’ recreational facilities. The halls offer suite style living with 2 to 4 double occupancy rooms and 1 to 2 shared bathrooms. All suites are furnished, carpeted, and individually air-conditioned. The complex also includes televisions, study lounges, laundry facilities, and game areas. Private baths are not available in any of the residence halls/suites. Cuarto is June one block from the northern edge of campus, close to many of UC Davis’ recreational facilities and between .5 mile and 1.5 miles walking distance to the various meeting rooms and dining halls. Time has been built into the schedule to accommodate walking between the venues.

 

Available Plans

Plan A: 6/28 – 7/2/25 (4 nights) double occupancy = $365

Plan B: 6/28 – 7/2/25 (4 nights) single occupancy = $437

Accommodations packages include 3 meals per day and a linen package. Guests are responsible for bringing their own toiletries (e.g. soap, shampoo, and toothpaste). Early arrivals and late departures are not available. The package plans cannot be adjusted.

 

We also offer a lunch only plan for those staying in a hotel or other off campus accommodation.

Lunch Only 6/29-3/1 = $59

 

NOTE: Accommodations plans include a $25 processing fee and the lunch plan includes a $9 processing fee.

 

Meals

The package includes 3 meals. The first meal is lunch. The last meal is breakfast.  Breakfast will be served in the Cuarto Dining Commons. Lunch and Dinner will be served in the Tercero Dining Commons. We may also open the Latitude Dining Commons if we meet the maximum capacity of the Tercero Dining Commons.

The dining commons hours are as follows:

Breakfast:     7:00am – 8:30am

Lunch:           11:30am – 2:00pm

Dinner:          5:00pm – 7:30pm  

 

Roommate Assignments for Double Occupancy

If you are selecting double accommodations, you will be required to have a roommate identified in advance or be assigned one at random. 

 

Check-In

Our standard check in time is 11:00 AM.

 

Check-Out

The standard check out time 9:00 AM has been established for all guests, in order to allow time to prepare for new conference arrivals. A late fee will be assessed for guests failing to check out by the designated time. Guests are asked to turn off air conditioning & lights, lock their room doors, and return room keys/key card to the Conference Service Desk before checking out. Report any damages and pay for lost keys before or at time of check out. NOTE: Conference Housing is unable to store group luggage due to space constraints and liability reasons. We may be able to accommodate Individual requests if storage space is available

 

Guest Services Desk

Hours: 7:00am-11:00pm. On-call staff is available from 11pm to 7am at our Segundo Conference Service desk. Desk hours are subject to change and will be posted in the area. In addition to providing check in and checkout services, the desk staff will facilitate lockout assistance, fresh linens (linen exchange), and city/campus directory information.

 

Parking at the Residence Halls

We do not offer parking at our residence halls. For those driving, the closest visitor parking lot is VP25. Visitor parking information can be found here.

 

Linen

The Linen package include sets that are folded and placed on the bed. They include 2 sheets, 2 towels, 1 washcloth, pillow, pillowcase, and blanket (no bedspread or comforter). Housekeeping for rooms is not available during your stay, but guests may exchange towels daily at the conference housing desk.   If the linen package is selected, it will apply to the entire conference.

 

Cancellation Policy

The cancellation deadline is Friday, April 25. The cancellation fee is $50. Refunds will not be granted after the cancellation deadline. There are no exceptions to the cancellation policy. Please submit your cancellation request to events@ucdavis.edu.

 

Deadline to Reserve a Room

The last day to reserve a room is Wednesday, May 21, 2025. There are no exceptions to this deadline.

 

Questions

Please email events@ucdavis.edu if you have any questions or require additional information.