26th Annual UNOS Transplant Management Forum
 

2018 TMF Exhibitor and Sponsorship Information

As a valued sponsor and/or exhibitor, we want to invite you to the 26th Annual UNOS Transplant Management Forum (TMF) and give you the first opportunity to secure your sponsorship or exhibitor space. The 26th TMF will take place April 24 - 26, 2018, at the Renaissance Austin Hotel in Austin, Texas.

Each year, the UNOS TMF draws hundreds of transplant administrators, clinical and financial coordinators, OPO executives and staff, social workers and transplant professionals. It remains one of the most informative and educational meetings of its kind. For the last three years we’ve had record-breaking attendance.

The UNOS Transplant Administrators Committee invites you to be a part of this exciting educational forum.

James E. Pittman, RN, MSN
UNOS Transplant Administrators Committee Chair

Guarantee your exposure to this diverse field of transplant professionals

  • Introduce your products and services to end users and decision makers
  • Use the low ratio of attendees to exhibitors to build relationships with your target market
  • Attend educational sessions to maintain your knowledge of the field you serve
  • Network with the largest gathering of transplant professionals in the country

Forum exhibitors receive:

  • One full-meeting registration for booth representative
  • Reduced registration fee for two additional people
  • Listing on the UNOS website TMF page
  • 25-word description of your company and logo on the TMF mobile application
  • Advance copy of attendee mailing list

Meeting History                     Attendance                Number of Exhibit Booths

2017 Orlando                          563                                          49

2016 Indianapolis                    524                                          52

2015 San Diego                      548                                          55

2014 Baltimore                        551                                          52

2013 New Orleans                   470                                          49

Important Dates

  • December 14, 2017:
    • Online conference registration (etouches) opens and reduced hotel rate becomes available
  • March 12, 2018:
    • Deadline for sponsorship and exhibitor contract and payment to UNOS
  • March 21, 2018:
    • Cut-off date for making hotel reservations to guarantee room rate based on room availability.

Exhibit Booth Fee, if not Sponsoring

Exhibit Booth Fee: $2,200 (on or before March 7, 2018)
Exhibit Booth Fee: $2,400 (after March 7, 2018)

Sponsorship Opportunities

The UNOS TMF offers a variety of cost-effective opportunities to increase your organization’s visibility and attendee awareness of your services and/or products. All sponsors will be showcased in the meeting materials and signage – including on the exhibit hall entrance unit, on the UNOS website TMF page and on our meeting application. Maximize your exposure and build your brand by sponsoring any of the following:

Luncheon in Exhibit Hall (Wednesday, April 25th) $10,000

 

  • Company name and logo displayed prominently on a sign during the lunch
  • Company name and logo listed on the UNOS website TMF page
  • Meeting agenda listing as sponsor of the luncheon
  • Company name and logo slide included in rotating slide set as the official lunch sponsor, displayed before forum begins the day of lunch
  • Company announced as the official lunch sponsor during the morning announcements
  • Company name on the exhibit hall entrance unit
  • Company name listed on our meeting mobile app

WiFi in Meeting Room $9,500

  • Company name as the code for the meeting room WiFi, which each attendee will receive
  • Company name and logo on the UNOS website TMF page
  • Company name and logo slide included in rotating slide set as the official WiFi sponsor before forum begins each morning
  • Company name listed on meeting mobile app
  • Company name on the exhibit hall entrance unit

Continental Breakfast (3) $8,000

  • Company name and logo displayed prominently on a sign during the breakfast
  • Company name and logo on the UNOS website TMF page
  • Meeting agenda listing as sponsor of the breakfast
  • Company name on the exhibit hall entrance unit
  • Company name listed on meeting mobile app
  • Company announced as the official breakfast sponsor during the morning announcements

Hotel Guest Room Key Card $6,000

  • Company logo on the Renaissance hotel guest room key card, which all attendees staying at the hotel will be using to enter their guest room
  • Company name and logo on the UNOS website TMF page
  • Company name on the exhibit hall entrance unit
  • Company name listed on meeting mobile app
    Add-On Option: Room Key Sleeve (Company logo on room key sleeve) $2,000

Hydration Bottle / Water Bottle $5,000

  • Company logo on water bottle, which will be given to each attendee
  • Company name and logo on UNOS website TMF page
  • Company name listed on meeting mobile app
  • Company name listed on the exhibit hall entrance unit

Plenary Sessions or Breakout Concurrent Sessions (choose your session) $4,000

  • Company logo displayed prominently on a sign during the session or breakout you sponsor
  • Company name on the UNOS website TMF page
  • Company name listed on meeting mobile app
  • Company name listed on the exhibit hall entrance unit

Photo Booth $4,000

  • Company logo on the photo booth during the reception on Tuesday, April 24
  • Company logo on pictures produced at the booth and given to attendees
  • If you also choose to exhibit, the photo booth will be located next to your exhibit booth during the reception
  • Company name listed on meeting mobile app
  • Company name listed on the exhibit hall entrance unit

At any sponsorship level, your company may exhibit at no additional charge.

Sponsorship levels of $5,000 or more include:

  • Company logo displayed on the UNOS website TMF page
  • Complimentary registrations for two on-site representatives
  • The opportunity to register up to two additional representatives at a special rate of $550 each

All other sponsorship levels and exhibits include:

  • Complimentary registration for one on-site representative
  • The opportunity to register two additional representatives at a reduced rate of $550 each

If you are interested in being a 2018 sponsor or for more information, please contact
Erma Edmiston, erma.edmiston@unos.org 804 782 4986 or
Chiquita Braxton, chiquita.braxton@unos.org 804 782 4957

The forum exhibit space is priced per 8' (deep) by 10' (wide) booth space to include, NEW FOR 2018 FORUM, (1) 6 foot table with (2) chairs and (1) waste paper basket. Any additional furniture and other equipment must be ordered through the official decorator, Freeman. (NOTE: You must coordinate your electrical, phone and Internet connection requests through the hotel.)

ALL on-site booth representatives must register for the conference through our registration, which is etouches. Beginning December 14, 2017, you may register through UNOS website (www.unos.org). Just click on the TMF 2018 logo. Your booth fee includes registration for one onsite representative. You may register two additional representatives at the reduced rate of $550 each.

Exhibit Hours

Monday, April 23rd
4:00 pm – 6:00 pm Exhibitor Set Up
4:00 pm – 7:00 pm Sponsor & Exhibitor Registration check in

Tuesday, April 24th
7:30 am – 8:30 am Opening of Exhibit Hall and Breakfast with Exhibitors
10:45 am – 11:20 am Break with Exhibitors
12:40 pm – 1:40 pm Lunch with Exhibitors
5:45 pm – 7:15 pm Reception with Exhibitors

Wednesday, April 25th
7:00 am – 8:00 am Breakfast with Exhibitors
10:30 am – 11:10 am Break with Exhibitors (Exhibitor Prize Drawings at 10:45)
12:30 pm – 1:30 pm Lunch with Exhibitors
4:00 pm – 4:35 pm Break with Exhibitors
4:35 pm – 6:00 pm Exhibitors Tear Down

UNOS Transplant Management Forum Exhibit Terms & Conditions Agreement

Official Decorator is Freeman
All confirmed exhibitors will receive an email in February containing a link to your service kit.

Standard Exhibit Equipment
Standard exhibit space equipment consists of 8' deep and 10' wide booth space, NEW FOR 2018 FORUM,
(1) 6 foot table with (2) chairs and (1) waste paper basket. Any additional furniture and other equipment must be ordered through the official decorator, Freeman. Note: The exhibit hall will be in Rio Exhibit Hall. You must order all furniture and equipment through the decorator using your service kit. You must coordinate electrical, phone and Internet connection through the hotel and computers/monitors through the hotel’s AV Company. (Service kit will include forms.)

UNOS reserves the right to prohibit any exhibit, which in its judgment, may detract from the Transplant Management Forum and/or the exhibits as a whole. Exhibits should not impinge upon other exhibitors’ spaces.

On-Site Booth Representatives
Exhibit fee includes registration for one on-site representative; two additional booth reps may register at a reduced rate of $550 each.

Registration for Onsite Booth Representatives
All on-site booth representatives must register for the conference using the online registration form available December 14, 2017.

Sponsors of $5,000 or more will receive complimentary registration for two on-site representatives and the opportunity to register up to two additional representatives at a reduced rate of $550 each.

  • All other sponsorship levels include a complimentary registration for one on-site representative and the opportunity to register two additional representatives at a reduced rate of $550 each.
  • Exhibitor booth registration for one on-site representative is included with your exhibit fee. Two additional representatives may register at a reduced rate of $550 each.

Independent Industry-Sponsored Events Shall Not Conflict With Scheduled UNOS TMF Events
No entertainment functions, meetings, courses or social functions intended to attract attendees may be scheduled to conflict with the forum’s educational sessions, social events or exhibit hours. You must be a participating exhibitor or sponsor to have an independent industry-sponsored event or function.

Entertainment and social functions must be in good taste and conform to the purpose of the UNOS Transplant Management Forum. Contact Erma Edmiston in writing by February 26, 2018, requesting approval of any special activities (whether entertainment, educational or promotional in nature) for the period beginning Monday, April 23, 2018, and ending Thursday, April 26, 2018.

Announcements and invitations addressed to attendees concerning such industry-sponsored events should clearly indicate the name(s) of the sponsor. In addition, they must not imply, directly or indirectly, that the event is part of or an official activity of the UNOS Transplant Management Forum.

Exhibitor Activities
Distribution of handouts and giveaways must be confined to the exhibitor’s booth. Canvassing and distribution of advertising materials or giveaways in the exhibit hall is strictly forbidden. Exhibitors are also forbidden to:

  • Distribute (or ask Renaissance Austin Hotel employees to distribute) any materials to attendee rooms
  • Display exhibitor signs outside the exhibit area
  • Use undignified methods of attracting attention to an exhibitor’s space

Exhibitors must submit written plans for any contests, demonstrations, drawings, etc., to the UNOS office by March 12, 2018. UNOS reserves the right to prohibit any exhibit, which in its judgment, may detract from the conference display and/or the exhibits as a whole.

Film, Sound Devices and Lighting
Sound movies, slide shows and other audio devices must be kept at conversational level and must not be objectionable to neighboring exhibitors. Any equipment that emits excessive noise must be run intermittently for specific demonstrations only. UNOS reserves the right to restrict or prohibit the use of glaring or objectionable lighting.

Subletting of Space
Subletting of space is prohibited.

Fire, Safety and Health
The exhibitor assumes all responsibility for compliance with local, city and state ordinances covering fire, safety and health.

Exhibitors must provide the necessary safety items to protect others from exhibited equipment and materials. All parts of displays must be made of flameproof materials and must meet the specifications of local fire authorities. Additionally, all electric signs and wiring must meet the specifications of local fire authorities.

Liabilities
The exhibitor agrees that UNOS shall not be liable for any damage, theft or injury to equipment or persons during the duration of this agreement, from any cause whatsoever by reason of use, occupation and enjoyment of exhibit space by the exhibitor, or any other person present with the consent of the exhibitor. The exhibitor will indemnify and withhold from UNOS all liability whatsoever, caused by breach of obligation by the exhibitor or its representatives.

The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor's activities on the Renaissance Austin Hotel premises and will indemnify, defend, and hold harmless the Hotel, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims.

Unoccupied Space
UNOS reserves the right, should any rented exhibit space remain unoccupied, or should the space be forfeited due to failure to make payment, to rent such space to another exhibitor or use said space in any other manner. Other exhibitors shall in no way infringe upon or take over such unoccupied space.

Inability to Perform
If UNOS should be prevented from holding the exhibit program by any cause beyond its control (such as acts of God, war, government regulations, disaster, strikes, civil disorder, epidemic, material curtailment of transportation, elevation to terrorist threat condition RED as designated by the Department of Homeland Security, at any time in the seven (7) days preceding the first date of the event or any time during the event, or other emergencies making it commercially impracticable, illegal or impossible for the hotel to provide the facilities or the group to hold the meeting) UNOS will refund to the exhibitor the amount of the rental paid, less a proportional share of the exposition expenses, and UNOS shall have no further obligation or liability to the exhibitor.

Cancellation
Cancellations received at the UNOS office on organizational letterhead, postmarked prior to February 23, 2018, will be accepted for a full refund less a $500 release fee. No refunds will be granted for cancellations after February 23, 2018.

Amendments
These Terms and Conditions have been formulated in the best interests of the exhibitors as well as UNOS. All matters and questions not covered may be amended at any time by UNOS, and all amendments so made shall be equally binding on all parties affected by them.