GENERAL QUESTIONS
Q - WHERE IS THE CONFERENCE BEING HELD?
A – This year’s Conference is being held at the Montréal Marriott Chateau Champlain, 1050 Rue de la Gauchetière O, Montréal, QC, H3B 4C9, Canada
Q - IS THERE AN AGENDA FOR THE EVENT?
Q - WHEN IS THE CONFERENCE?
A – This year’s Conference runs from Sunday 21st of October to Friday 26th of
October. You can check-in on Saturday 20th October and avoid the queues!
A –Whilst our Call for Papers remains open we do not have a detailed
programme to share. For planning purposes a summary agenda is as follows:
- Saturday 20th October – Registration
- Sunday 21st October – Registration / Welcome Reception
- Monday 22nd October – Plenary and Workshop Sessions / Host Reception
- Tuesday 23rd October - Plenary and Workshop Sessions / Distinguished Scholar Lecture / ICPA Annual General Meeting
- Wednesday 24th October - Plenary and Workshop Sessions / ICPA Correctional Excellence Awards Ceremony and Gala Dinner
- Thursday 25th October - Plenary and Workshop Sessions
- Friday 26th October – Facility Visits
Q - IS THERE A DRESS CODE FOR THE CONFERENCE OR EVENING ACTIVITIES?
A – We want you to be comfortable. Although we don’t stipulate a dress code
we suggest smart business-casual attire during conference sessions. For the
Wednesday evening Gala Dinner we encourage National Dress - whatever you
prefer, it’s an opportunity to dress up for a memorable night!
Q – DO I NEED A VISA TO VISIT CANADA?
A – Yes, depending on your country of origin. For more information and costs contact your local embassy.
Please ensure that you have also checked visa/entry requirements for any
transit countries you may be passing through.*Please note that ICPA are not responsible
for applying for Visas on behalf of delegates.
Q – I HAVE NOT RECEIVED A CONFIRMATION EMAIL FOR MY REGISTRATION?
A - Please check your Junk/Spam/Clutter mailboxes as sometimes ICPA Conference emails can be
diverted there. Please add contacticpa@icpa.ca to your known addresses as a
way to avoid this.Q – HOW DO I CLAIM MY ICPA FULL MEMBERSHIP AS PART OF CONFERENCE REGISTRATION?
A - If you have registered as a Full Registration (Basic or no individual membership) your package
includes a one year Full Membership of the Association. You will be provided a Complimentary Code which you will need to activate at www.icpa.ca. This membership will be valid from the 1st July 2018 and expire 30th June 2019. The one year Full Membership
is not available to those already registering with an existing Membership Plan, Discount Code or Day registrations.COMPANION PROGRAMME
Q - WILL THERE BE A COMPANION PROGRAMME THIS YEAR?
A – Yes, ICPA have
organised a programme which will run from Tuesday 23rd – Thursday 25th October for partners of
our conference delegates.
Q - WHAT IS THE COST FOR THE COMPANION PROGRAMME?
A – The cost of the companion programme is USD$395.
Q - HOW DO I REGISTER MY PARTNER FOR THE COMPANION PROGRAMME?
A – During your registration process you will be asked if you wish to add a companion to your registration, click 'Yes' and the cost will be added to your registration. If you have already made your registration and wish to add a companion, please email bethjohnston@icpa.ca.
Q - CAN I BRING MORE THAN ONE PARTNER?
A – Our online system only allows you to register one additional guest for
the Companion Programme. If you need additional places simply send us an email to
arrange – bethjohnston@icpa.ca.
Q - CAN COMPANIONS ATTEND THE CONFERENCE SESSIONS?
A – No. Access to conference sessions is for registered delegates only.
However, companions may join you on the evening receptions and Awards Dinner.
Q - WHAT IF MY ORGANISATION IS PAYING FOR MY REGISTRATION AND I NEED TO PAY FOR THE COMPANION PROGRAMME SEPARATELY?
A – Not a problem! Go ahead and complete the registration process as normal and do not pay online. Then email bethjohnston@icpa.ca and you will be issued 2 separate invoices.
REGISTRATION
Q - HOW DO I REGISTER FOR THE CONFERENCE?
A – Registration is easy. Simply visit www.icpa.ca/montreal2018 and
complete the registration form online. You can choose to pay immediately via
our secure online payment page or request an invoice (payable within 30
days).
Q - HOW MUCH DOES CONFERENCE REGISTRATION COST?
A –We have an early-bird
rate which ends on 31st August at 2300GMT. The rates are as follows (in US dollars):
Early Bird Rate - ICPA members - $ 850
Early Bird Rate - Non-Member - $ 900
After 31st August - ICPA Member Rate - $ 925
After 31st August - Non-member Rate - $ 975
Day Pass (per day) - $350
Please note that Day Passes do not include Facility Tours or the Gala Dinner. The option to purchase a Gala Dinner ticket for $100 is available during the registration process.
Q - WHEN DOES THE EARLY BIRD RATE FINISH?
A – To be eligible for
the early bird rates you must register and pay in full prior to 31st of August
2018.
Q – I NEED TO CANCEL MY REGISTRATION. WHAT DO I DO?
A – Email us on bethjohnston@icpa.ca. Remember to cancel early
otherwise a cancellation fee may apply. Also remember to cancel your
accommodation booking as ICPA is not responsible for these arrangements.
Q – I HAVE MADE A MISTAKE DURING REGISTRATION. CAN I FIX THIS?
A – Using the details on your confirmation email you received after
registering, you can access and modify your booking online under the
Registration section of our conference website.
Q – I HAVE REGISTERED AS A NON-MEMBER, HOW DO I CLAIM MY COMPLIMENTARY MEMBERSHIP?
A - If you have registered as a Full Registration (Basic or no individual membership) your package includes a one year Full Membership of the Association. You will be provided a Complimentary Code which you will need to activate at www.icpa.ca. This membership will be valid from the 1st July 2018 and expire 30th June 2019. The one year Full Membership is not available to those already registering with an existing Membership Plan, Discount Code or Day registrations.
Q – I HAVE REGISTERED AS A NON-MEMBER, HOW DO I CLAIM MY COMPLIMENTARY MEMBERSHIP?
A - If you have registered as a Full Registration (Basic or no individual membership) your package includes a one year Full Membership of the Association. You will be provided a Complimentary Code which you will need to activate at www.icpa.ca. This membership will be valid from the 1st July 2018 and expire 30th June 2019. The one year Full Membership is not available to those already registering with an existing Membership Plan, Discount Code or Day registrations.
Q – IS THERE A FEE FOR CANCELLING MY REGISTRATION?
A - Yes. Please note that there is a charge for the late cancellation of your conference registration*.
A - Yes. Please note that there is a charge for the late cancellation of your conference registration*.
For cancellations between 1st August and 15th October 2018 there will be a fee of US$75
For cancellations between 16th October and 22nd October 2018 there will be a fee of US$150
Registrations that are not cancelled in advance 'no-shows' are non-refundable.
Any unpaid conference registrations will become void on 15th October 2018
*These charges are applied to offset administrative costs and advance orders made in preparation for this conference
ACCOMMODATION
Q - WHAT HOTEL DO YOU RECOMMEND?
A – For convenience we suggest staying at the conference venue, the Montréal Marriott Chateau Champlain and take advantage of the special rate being offered to
ICPA delegates.
Q – HOW DO I GET THE SPECIAL RATE AT THE MONTREAL MARRIOTT CHATEAU CHAMPLAIN?
A – Book with the hotel prior to 30th of June 2018. Check our website
section on Accommodation for further details.
SPEAKERS
Q – I WILL BE PRESENTING AT THE CONFERENCE. DO I HAVE TO REGISTER?
A – Yes. All presenters must register for the conference for security and safety reasons. If you do not have an ICPA issued badge, you will not be able to enter the conference. No exceptions.
Q – I WANT TO PRESENT AT THE CONFERENCE. WILL MY REGISTRATION FEE BE WAIVED?
A – No. ICPA does not cover the travel, accommodation or registration fees
of speakers attending the conference.
EXHIBITION
Q – CAN I RESERVE A BOOTH IN THE EXHIBITION AREA?
A – Yes but be quick! We have a very limited area for exhibition booths.
Email bethjohnston@icpa.ca for pricing, options and reservations.
Q - HOW DO I SHIP ITEMS TO THE EVENT VENUE?
A - Exhibitors will receive a Conference Benefits Checklist . Please refer to this documents for shipping information.
