Association Meetings Programme 2019
ICCA Association Meetings Programme
Durban, South Africa, 18-20 June 2019

ICCA Association Meetings Programme

Durban, South Africa
18-20 June 2019
What is the Business Exchange (BE)?
  • Still potentially the most valuable part of the AMP in terms of Return on Investment is the Business Exchange. Rather like speed-dating with business leads, it is the easiest way to find new business leads for your venue or destination. If you can bring just one lead back to the office then the registration fee is already money well spent!

    Once you have won an association meeting, it isn’t likely come back to the same destination for approximately 10-15 years. And once the event is secured, there are two things you can do with your acquired information about that meeting: you can save it in your archive, where in a couple of years it will be too out-dated to use again. Or you can exchange this information for up to date and current inside information on other events you might win now. The latter you can do at the BE.

    All ICCA members are invited to take part in the BE. It is free of charge, but pre-registration is necessary. To get an idea of the type of information which is being exchanged at the BE sessions, please see an example of the required forms for participation here: BE form

Business Lead Criteria
  • 1. Your lead must attract at least 250 participants.

  • 2. Your lead must be held on a regular basis.

  • 3. Your lead must have a World/International rotation between at least 3 different countries

  • 4. You must have won the lead which you are proposing.

  • 5. In case of a past meeting, it should not have taken place more than 2 years ago.

  • 6. Make sure that you have inside knowledge about your lead which you obtained by bidding for or with organizing/hosting the meeting. Be aware of the fact that you need to share this information with other BE participants during the BE session(s).

How to propose a lead?
  • First you will have to register for the event. During this registration process you will be asked if you are interested in the business exchange and you can thick the box if you want to participate. If you have ticked the box and completed the registration process you will receive a separate email closer to the event. The instructions also include a link to an online application form where you will need to complete information on the event you are putting forward for the Business Exchange. This form needs to be submitted before the deadline Thursday 16th May 2019.

    Make sure that your lead fits the BE criteria.

    Below you will find a short video on how to submit a lead:

  • If you have already registered for the AMP and you did not indicate that you would like to participate in the BE but you still want to participate in BE, please send an email indicating your interest in participating in the BE to our events department “not later than a week before the deadline”. This way we still will be able to send you the BE form, receive it back and to verify and process it on time.

  • Special Note: It is not possible to register as an observer for this session! The BE session is designed in such a way that first time attendees can easily take part in this session. Furthermore everybody that wants to participate in this session needs to participate with his/her own lead. A Lead cannot be represented by more than one person during this session.

How will the Business Exchange work at the Event?
  • There will be one BE session at the AMP. Approximately two weeks before the BE session starts you will receive a BE schedule via e-mail. Only if you have received a confirmation email from ICCA that your BE lead has been accepted you will receive this BE schedule.
    During the BE session you will have to present your lead to other BE participants at a numbered table in one of the rounds according to the BE schedule. If you are not scheduled to present your lead during one of the rounds you are free to join any presentation.

    Please have a look at the video below:

    Also note that if you received a BE confirmation from us that your presence is required in this session. No-shows may result in your company being excluded in future BE sessions and access to the BE leads in the association database will be withdrawn.

The deadline to submit your lead is 16 May 2019.