Meeting & Travel Information

PCF Hosted Costs
The Coffey-Holden Meeting is an invitation-only meeting. For all invited speakers and participants, the Prostate Cancer Foundation (PCF) will cover your hotel room (including taxes and resort fees) for three-nights (Wednesday, June 14th – Friday, June 16th). Exceptions will apply only to international travelers and for attendees who have been invited to participate in the Challenge Award Programmatic Review meeting held on Wednesday morning. PCF will provide meals during the meeting. After the meeting, PCF will reimburse you for your economy airfare travel to and from the meeting, travel meals and ground transportation to and from the departure city airport and taxi expenses to and from the San Diego Airport.

IMPORTANT NOTE:  If you are not a team member on a 2017 Challenge Award application, we may invite you to participate in the Programmatic Review Meeting for these awards.The Programmatic Review is scheduled for Wednesday, June 14, 2017 from 8:00 am – 3:00 pm at La Costa Resort with a Group Dinner planned for reviewers the evening before at 6:30 pm. This secondary in-person review process will help us select our Class of 2017 PCF Challenge Award recipients. Please send an email to cappling@pcf.org to confirm whether or not you will be listed on a Challenge Award application or have a different type of conflict-of-interest (COI). If you are sure you do not have a COI, we would like to know your availability to attend the Programmatic Review Meeting.

Airline Reservations 
PCF will only reimburse economy round-trip airfare to and from San Diego. All attendees will be responsible for booking their own airline travel reservations. Please click here for your reimbursable airfare stipend amounts. We ask that you please make your airline reservations as soon as possible in order to secure an economy fare. The closest airport to Omni La Costa Resort is the San Diego Airport (SAN).

Arrival & Departure Times
For your travel planning, please plan to arrive at Omni La Costa Resort Hotel by 3:00 pm on Wednesday, June 14th. On Wednesday evening there will be a welcome reception and dinner beginning at 5:00 pm with Session I immediately following dinner. The meeting will conclude on Saturday, June 17th by 12:00 noon.

Hotel Accommodations
PCF has reserved a hotel for you at the Omni La Costa Resort, 2100 Costa Del Mar Road, CA 92009 arriving Wednesday, June 14th and departing on Saturday, June 17th. Hotel check-in time is 4:00 pm and check-out time is 11:00 am. Earlier arrival exceptions will apply to international travelers and for attendees who have been invited to participate in the Challenge Award Programmatic Review

Ground Transportation
This year attendees will be responsible for arranging their own ground transfers from the San Diego Airport (SAN) to La Costa. PCF will organize departure ground transfers from La Costa Resort to San Diego Airport on Saturday, June 17th. The maximum one-way Uber or Lyft reimbursement is $70.00 to and from the San Diego Airport. La Costa Resort is approximately 32 miles from the San Diego Airport (SAN). PCF will not reimburse for any vehicle rentals or taxi cab fares exceeding the $70.00 reimbursement amount.

Expense Reimbursement
Expense reimbursements can be submitted after the meeting for your economy airfare stipend amount, ground transportation (to and from your departure city airport up to $70.00 each way) and your travel meals to and from the meeting (up to $50.00 per day). Please retain all receipts for your reimbursement. An expense form will be emailed after the meeting.

On-Site Registration
You may pick-up your name badge and meeting materials at the registration desk, located in the Veranda Foyer. The registration desk will be open from 3:00 – 5:00 pm on Wednesday, June 14th.

Friday Afternoon
There is a free afternoon planned on Friday, June 16th after lunch. For anyone who is interested, we will have a certified fitness trainer come to the hotel and conduct a special 1- hour circuit training session. If you are interested, please send an email to cappling@pcf.org by Friday, June 2nd.

For local activities, feel free to visit https://www.omnihotels.com/hotels/san-diego-la-costa/things-to-do.

Attire
The attire for the meeting is business casual.

Carlsbad Climate
Carlsbad benefits from a mild, Mediterranean climate that is sunny and mild throughout the year. The average high temperature in the month of June is in the low 70’s.

Contact
For general questions, please contact Carla Appling at 310.570.4597 or by email at cappling@pcf.org.

Meeting & Hotel Registration
All attendees must register. Please click below to register. Your hotel and ground transportation confirmation will be emailed to you in early June.