Hotel reservations for ASME are no longer available to book through the registration site. If you do require hotel accommodation please contact accommodation@worldspan.co.uk with your requirements and they will be more than happy to help you!
Hotel Booking Terms & Conditions
These booking conditions set out our contractual terms and conditions which apply to any hotel booking you make through Worldspan International Plc on behalf of ASME. They include some exclusions and limitations which you will find listed below. We reserve the right to withdraw or change these booking conditions at any time without prior notice.
Completion of the registration information on this website signifies acceptance of the terms and conditions that are outlined below.
1. Booking Procedure
Once you the individual have made any accommodation reservations through Worldspan International Plc you the individual will be solely responsible for all details outlined below. By completing the accommodation booking through ourselves you are accepting the terms and conditions outlined below.
2. Payment
All payments are the sole responsibility of the individual named on the accommodation booking.
All payments must be made in GBP, irrespective of your country of residence
Paying via credit card – At the time of booking the full payment for your stay is required.
Paying via invoice – At the time of booking an invoice will be produced outlining the accommodation charges. Full prepayment will be required within 7 working days of the date of invoice. If payment is not received within 7 working days, your accommodation will be cancelled without prior notice
If you have any queries on any invoice(s), they must be raised within 7 working days after the date of the relevant invoice
3. Accommodation Changes and Cancellations
All changes and cancellations must be received via email to accommodation@worldspan.co.uk.
Charges for notified changes to arrival / departure dates will be at the sole discretion of the individual hotel and any charges incurred will be applied to the individual’s booking
Charges for non-arrival, late arrival and early check out will be liable to full payment of the entire stay and charges will be applied to the individual’s booking.
Non-arrival and/or late arrival without prior warning to Worldspan International Plc (a no show) will be considered a cancellation.
All cancellations made in part or full prior to the 10th May will incur a charge of one night’s accommodation, cancellations made in part or full after the 10th May will incur the full stay payment charge.
4. Hotel Confirmation
Confirmation of hotel bookings will be sent via e-mail to your ASME 2013 registered e-mail address within 5 working days of full payment being received.
Changes made to hotel bookings by individuals once the confirmation has been sent may be liable to charges and any such charges will be applied to the individual’s booking.
5. Insurance
Individuals are responsible for their own insurance, not Worldspan International Plc. You are strongly advised to take out adequate travel insurance prior to arriving in your destination. It is your responsibility to check you have adequate insurance cover. The insurance should cover, amongst other things, the cost of cancellation by you, personal losses, all medical costs and the costs of assistance, including repatriation in the event of an accident or illness.
6. Important Information
By proceeding to book accommodation and/or other services through the website, you accept that you will be entering into a contract with the accommodation provider on their standard terms and conditions. If they are provided, we will endeavour (but undertake no liability to do so) to make copies of the accommodation provider's terms and conditions available to you.
