Sponsors and Exhibitors

Sponsor and Exhibitor Information for the 42nd Annual AARFP Conference

CLICK HERE to download the full sponsor and exhibitor information package

THE 2019 TRADE SHOW WILL BE HOSTED AT THE SHERATON RED DEER

Conference Facts and Stats

300-350 delegates
50+ sessions, workshops
Exhibit hall with 75+ exhibitors
60+ speakers
50% each of delegates from management
Delegates represent virtually every type of recreational facility

Program Format

2.5 days of general sessions and breakout sessions for each specialty track
Dedicated time frame Exhibit hall with industry vendors and partners

To book your sponsorship or exhibit space, click on the space you would like to book to launch the booking process.

PREFERRED SPONSOR BOOTH LOCATIONS: Yellow Available 10' X 10' Sponsor Booths

BOOTH LOCATIONS AVAILABLE FOR SPONSORS AND EXHIBITORS:

Grey Available 10' X 10' Sponsor/Exhibitor Booths
Green Available 15' X 10' Sponsor/Exhibitor Booths
Purple Available 20' X 20' Sponsor/Exhibitor Booths

Blue ALL Booked Booths

Note - larger sponsor booths can be booked by contacting rosanna@strategicmeetingdesigns.com

Use the slide bar on the right hand side to zoom in on the floor plan

Conference Sponsor Levels

Gold

$5,000

Silver

$2,500

Bronze

$1,500

Number of Points

*Exhibit booth space must be purchased upon booking in addition to sponsorship

New in 2019!
The dinner and trade show will be combined in the Special Event Centre at the Sheraton Red Deer. Attendees will get 1 beverage ticket and will have to get others through networking and talking to associates. All exhibitors and sponsors will get some tickets with more available as an add-on to your booking.

CLICK HERE to download the full sponsor and exhibitor information package

Standard Exhibit Hall Space Includes:

Draped booth, 6 ft. skirted display table(s), 2 chairs and electrical outlets
Listing of company name on the conference website with company description and website link
10 Drink tickets to give to delegates (additional tickets may be purchased)

Exhibitor Badges:

Two (2) exhibitor badges per 10’ X 10’ booth
Three (3) exhibitor badges per 15’ X 10’ booth
Four (4) exhibitor badges per 20’ X 20’ booth
Option to purchase additional badges for exhibit hall only at $60 + GST

Exhibitor Registration: first come, first serve – self-selection on interactive floor plan;
Only sponsors can select prime locations near beverage stations in exhibit hall;

If you require additional items for your booth, power, carpet, shipping, etc. go to THE EXHIBITOR SUPPLY KIT.

Tradeshow Booth Rates for 2019
	Earlybird Price (before Feb 1, 2019)			Regular Price (on or after Feb 1, 2019)
Size	Price	GST	Total	Price	GST	Total
10' x 10'	925.00	46.25	971.25	1025.00	51.25	1076.25
10' x 15'	1350.00	67.50	1417.50	1450.00	72.50	1522.50
20' x 20'**	2050.00	102.50	2152.50	2150.00	107.50	22057.00

All prices are in Canadian Dollars

Exhibit Hall Schedule

Date	Time	Open Time	Function
Monday, April 8	2:00 pm – 5:00 pm		Exhibitor Setup
	6:30 pm – 10:00 pm	3.5 hours	Exhibit Hall Open
	10:00 pm – 11:30 pm		Exhibitor Dismantle

Payments

Payments for exhibit hall spaces and sponsorships are payable upon booking. Payment must be received prior to April 1^st or your company will not be able to set up. Onsite purchase of trade show passes must be paid for by credit card before or at the time of entry.

Cancellation Policy

Contract payments are refunded upon receipt of written notice of cancellation, according to the following terms:

On or before February 1, 2019 contract payment refunded minus a processing fee of $250 CDN
After February 1, 2019, no refunds will be issued