Housing & Travel Frequently Asked Questions
To view a list of hotels, rates, amenities, and map please go here.
The Annual Meetings 2025 has rooms blocked from Thursday, November 20 through Tuesday, November 25. To take advantage of the Annual Meetings hotel discounts you will need to register for the hotel during the registration process. If you need to book a room either before or after those range of dates, please follow the instructions giving during registration.
What is the headquarters hotel for the Annual Meeting?
There isn’t one specific headquarter hotel this year. AAR & SBL sessions will be held primarily in the Hynes Convention Center and surrounding hotels. The Book Exhibits will be held at the Hynes Convention Center.
The dates I need to reserve are not showing up at the hotel I wish book, what do I do?
AAR & SBL has discounted rooms blocked from Thursday, November 20 through Tuesday, November 25. If you need to book a room either before or after those range of dates, you will first need to find a hotel that has all of your other dates available. Then in the special notes field indicate your request for an earlier check in or extended check out date.
AAR & SBL will review this with hotel properties each Monday and, if approved, will send an updated registration confirmation. If the hotel cannot provide you with the room at the discounted rate, AAR & SBL will contact you with more information.
I've called the hotel directly to make changes to my reservations and they do not have my record. What do I do?
The Annual Meetings 2025 currently manages the discounted room block and will release your names and reservation information to the hotel properties in November. If you need to add a hotel or make changes to your current reservation, you will need to do so by following the instructions and link located in your confirmation email. Or you may contact information@annual-meetings.org to assist you.
Where is my hotel information located?
If you check your registration confirmation, you will see the hotel you've selected, along with the check in/check out dates. Select the link in your confirmation email and it will take you to your confirmation page where you can view additional information such as rates, any additional guest, and street address of the property.
I'm rooming with someone, do we each need to book a hotel with our registration?
No, only one of you needs to book the room and add the other person as a guest. If you each book a room you will have two separate reservations and two separate rooms.
Why do you need a credit card to make a hotel reservation? Is the card charged in advance?
We require a credit card to hold the room in the hotel's reservation system. The credit card will not be charged until you either a) check into the room or b) are a "no-show" which means you did not show up on the designated check in date and/or did not cancel your room prior to arrival.
I would like to book a suite instead of a standard room. How do I do this?
First you need to book a standard room at a hotel of your choice. In the special requests field, please indicate that you are interested in booking a suite and note the size (number of rooms, etc.) you would like. A representative from the Annual Meetings 2025 will contact you regarding pricing and descriptions of suites available.
I am only attending one day and will purchase my registration on site. How do I book a hotel room?
To be able to book a hotel room at the Annual Meeting discounted rate, you must be registered prior to selecting a hotel. The ability to book a hotel at the Annual Meeting hotel rate will close on October 23.
Will there be a shuttle from hotel to the convention center?
No, there will not be an Annual Meetings bus or shuttle from the hotels to convention center this year.
