Annual Meeting Frequently Asked Questions
Registration
What is included in my registration fee?
An Annual Meeting registration includes all educational sessions (with the exception of optional and/or additional fee sessions as indicated on the registration form). Registration only includes sessions that do not have an additional cost. You will have to arrange and pay for your meals, travel, transportation, and housing on your own.
When does registration close?
Registration is open until the final day of the meeting, Tuesday, November 21. We will e-mail name badges in November to registered attendees.
How can I get a receipt for my Annual Meeting registration?
Once you’ve registered for the Annual Meeting you will receive an email confirmation. There is a link provided within the email confirmation that you may click and you will see a “Print Receipt” button located on the page.
I’ve registered and I can’t attend the Annual Meeting, how do I cancel my registration and receive a refund?
The Annual Meetings 2023 cancellation policy is as follows.
- Open - July 27th, 2023 - All conference registration cancellations will be accepted and refunded in full until July 27th, or can be converted to a donation to the Annual Meetings.
- July 28th – Oct. 17th, 2023 – All conference registration cancellations will incur an administrative fee of $40; alternatively, the full amount can be converted to a donation to the Annual Meetings.
- After Oct. 17th, 2023 – Refunds for conference registration cancellations will only be issued with a valid doctor’s excuse. A $40 administrative fee will be incurred.
Please send meeting cancellation requests to information@annual-meetings.org. There are no refunds for tours. Registrations, tours, or workshops cannot be switched to another person’s name. Proof of payment may be required.
All hotel accommodation questions, changes and cancellations can be done online until October 17,2023.
I need to know when my session will be. Can you tell me now?
The AAR Online Program Book is located here.
The SBL Online Program Book is located here.
How will I receive my name badge?
We will be sending print your badge information and links prior to arriving in San Antonio. Printing your badge before arrival will help you avoid any lines or delays in reaching your early sessions and the exhibit floor. If you print your badge prior to arrival, you will be able to pick up your lanyard and badge holders in the bins located near the registration area, as well as your tote bag.
Who can register as an accompanying person?
The accompanying person rate is for spouses, partners, and family members only; it is not valid for colleagues. Spouse, partners, and family members will have full access to the Annual Meetings 2023.
Housing & Travel
- For Housing Frequently asked questions, including printable maps and digital tours of the hotel properties available, please go here.
- For Travel Discounts & Information, please go here.
- For Visa related questions, please go here.
General
When are the first and last sessions at the Annual Meeting?
The AAR & SBL Annual Meeting programs & sessions begin on Saturday, November 18 at 9:00 AM (9.00h) and end on Tuesday, November 21 at 12:00 PM (12.00h). Pre-conference meetings hosted by the AAR & SBL and other organizations may begin as early as Wednesday.
What is the dress code?
Attire is business casual. Feel free to be comfortable in slacks, polo shirts, sweaters, blazers, skirts, blouses and most importantly, comfortable shoes. We also recommend you dress in layers as temperatures in meeting rooms can vary.
Is there internet access?
There will be complimentary wifi available at the Henry B. Gonzalez Convention Center.
Are there floorplans of the Henry B. Gonzalez Center?
Floorplans will be available in the mobile app and online planner which will be available this fall. You may also view floorplans here.
How can I learn about more fun things to see or do in San Antonio?
The San Antonio CVB has a created a great website for our Annual Meetings attendees that includes sites, maps, and restaurants giving Annual Meeting discounts. Please go here for more information.
What is the official hashtag of the Annual Meetings 2023, hosted by AAR & SBL?
The official hashtag is #AARSBL23
Will there be a shuttle from hotel to the convention center?
No, there will not be an Annual Meetings bus or shuttle from the hotels to convention center this year.
- Henry B. Gonzalez Convention Center - Restroom next to room 208
- Grand Hyatt - Restroom near the Lonestar Ballroom
- Marriott Rivercenter - Restroom near conference room 20/21 on 3rd floor
- Marriott Riverwalk - Family Restroom
- Hilton - Conference Center Level
- Hyatt Regency - First floor
- Henry B. Gonzalez Convention Center - Rooms 2137 & 1212
- Grand Hyatt - 3rd Floor, Independence Room
