18th Annual Case Management and Transitions of Care Conference

LOGISTIC INFO, MARKETING TOOLKIT & RESOURCES

Below is a list of the information and resources provided on this page that should assist with your pre-event planning process:

• "DAY OF" INFORMATION FOR BOOTH REPS
• ATTENDEE LISTS
• BOOTH ASSIGNMENTS
• BOOTH PACKAGES / DISPLAY
• CANCELLATIONS
• CONTINUING EDUCATION FOR BOOTH REPS
• DOOR PRIZES
• ELECTRICAL / INTERNET / AUDIO-VISUAL
• EXHIBITION POLICIES
• HOTEL RESERVATIONS
• MARKETING TOOLKIT
• NAME BADGES
• PARKING
• PAYMENT TERMS & CONDITIONS
• SESSION HANDOUTS
• SHIPPING
• WARNING - CONVENTION RELATED SCAMS

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"DAY OF" INFORMATION FOR BOOTH REPS

Day Of Information

ATTENDEE LIST

ACMA will email the pre and post event attendee lists to your company's designated logistic contact, hard copies will not be provided. Please note that the attendee list IS NOT comprehensive as it does not include 1) attendees who asked that we not publish their information and 2) attendees who provided their home contact information on the registration form. Demographic data includes name, title, organization, mailing address, and phone. Per ACMA policy, email addresses are not provided. We recommend that you capture email addresses and/or business cards of those attendees who visit your booth.

As an exhibiting company, you receive the following attendee lists:

• Two weeks prior to the conference (platinum booths only)
• Two days prior to the conference
• One week after the conference

BOOTH ASSIGNMENTS

Platinum booths are afforded priority booth selection. Bronze booths are assigned by ACMA. The following will be taken into consideration but will not be the sole determining factor in booth location: order in which booth registrations/payments are received, company classification, suitability and availability of location.

BOOTH PACKAGE & DISPLAY

For your booth ACMA provides (1) table and (2) chairs. Tables will have cloths and/or skirting but you may cover with your own cloth. Standard table length is 6’ however 8’ tables may be substituted at some locations.

Bronze booths are limited to table-top or banner stand displays only. Platinum booths can utilize free-standing, table-top or banner stand displays. Table-top displays must fit onto a 6’ table without impeding adjacent tables. A $500 fee will be issued for failure to comply with the booth display guidelines.

Banner Stands: Limit of (3) per booth, acceptable locations are listed below:

• In front of table
• Behind table
• To the side of table (if space allows, as long as it doesn’t impede on space allocated to adjacent tables)
• On top of table (only if table is located on the perimeter of room)

CANCELLATIONS

With the exception of force majeure as outlined in ACMA's Exhibition Policies, all monies paid to ACMA for exhibit space and advertising are non-refundable but can be credited towards other ACMA purchases within the same calendar year. If an exception to policy is made allowing a refund, ACMA will deduct a 3% admin fee from the refund amount.

CONTINUING EDUCATION FOR BOOTH REPS

As an added (and complimentary) benefit to our exhibitors, ACMA provides continuing education to booth reps. Reps who want a CE Certificate must provide a valid email address and complete a post-event online evaluation. We encourage you to stop by the ACMA registration table during the event to verify with our onsite staff that we have the information required for you to receive CEs.

Accessing CE Certificate: If you do want CEs for the conference, and we have the required information noted above, you will receive an email after the conference with a link to the online evaluation. Once you have completed evaluation process, you will be able to immediately print a CE Certificate.

DOOR PRIZES

We encourage you to bring door prize items to provide additional incentive for participants to visit your booth during the conference. ACMA will host a networking activity in the exhibit hall to facilitate participants visiting your booth. Those who participate will be eligible to win exhibitor door prizes.

The door prize drawing is held at the end of the final networking session. We ask that you keep your door prize item(s) with you at your booth and we will make an announcement in the exhibit hall when we are ready to begin drawing names. At that time, we will provide instructions on where the drawing will take place so that you can line up for the winner announcements.

If you wish to collect business cards at your booth for a door prize drawing, we ask that you provide 2 prizes: one for the business cards you collect and one to be used for ACMA's facilitated networking activity.

ELECTRICAL, INTERNET & AUDIO-VISUAL

Electrical and Internet must be ordered and pre-paid as part of your booth registration record. Fees paid for internet and electrical will not be refunded so please ensure that you will in fact need access prior to ordering. To add electrical and/or internet access to your booth registration, you can either log into your registration record or contact an ACMA Exhibit Sales Rep for assistance by calling 501-242-4654. Onsite orders will be accepted but must be paid with a credit card at the time order is placed.

If you need Audio-Visual equipment for your booth, please contact your ACMA Exhibit Sales Rep for assistance.

EXHIBITION POLICIES & GUIDELINES

By completing the online booth registration, you are acknowledging that you accept and agree to abide by ACMA's Exhibition Policies and Display Guidelines.
Exhibition Policies

HOTEL RESERVATIONS

Coming soon...

MARKETING TOOLKIT

We have put together marketing tools to help you promote your participation in this premier event. Access our exhibitor resources to help you stay connected with the leadership and physician advisor community as well as promote registration, increase attendance and share conference learnings with your network.

Sample Social Posts
Below are sample social media posts to help you get started immediately. To increase engagement, you can also include the conference graphics provided by clicking below to download.

Download Graphics Social Media Copy

 

Promotional Flyer
This flyer can be downloaded and utilized via email, distributed to your current clients or posted to your website.

Download Flyer

NAME BADGES

Name badges are required for all company representatives to enter the exhibit hall and session rooms. These exhibition badges are “all-access” meaning booth reps have access to the exhibit hall, food events, educational sessions and CEs (if requested). ACMA's platinum booth packages include (4) and bronze booth packages include (2) badges. You have the option to purchase additional badges if needed.

To purchase additional badges, log into your booth registration account, navigate to the options page, indicate quantity of badges and provide requested information. If you need assistance, please contact your ACMA Exhibit Sales Rep via email or by calling 501-242-4654.

Last minute badge changes

Name badges are printed one week prior to the event. If you have badge changes and/or last-minute additions in the week leading up to the event, please DO NOT call the ACMA Office. Send an email with the rep name, job title, cell phone & email address to exhibits@acmaweb.org OR ask the rep(s) to stop by the ACMA Registration Desk on the morning of the conference and we can print badge(s) onsite. Fees for extra badges requested onsite must be paid with a credit card at time of purchase.

PARKING

Coming soon...

PAYMENT TERMS & CONDITIONS

Full payment must be received by the payment deadline or your order may be cancelled unless prior arrangements have been made. New purchases made after the deadline must be accompanied by full payment at the time of registration. ACMA will not fulfill booths/exhibit benefits, advertising and/or promotion orders until full payment has been received. Depending on print/production deadlines, companies with new orders and/or late payments received after the payment deadline may not be included in event materials. Exhibiting companies with an outstanding balance will not receive access to exhibitor benefits or be allowed on the exhibition floor during the event. Please ensure that all fees for miscellaneous items (badges, advertising, etc.) have been paid prior to arrival. Fees incurred onsite during the event must be paid at the time of purchase.

SHIPPING

Coming soon...

!! WARNING - CONVENTION RELATED SCAMS !!

It has been brought to our attention that our attendees and exhibiting companies are being contacted by third parties claiming to represent ACMA and/or our conference.