EXHIBITOR RESOURCES & LOGISTIC INFO

Below is a list of the information and resources provided on this page that should assist with your pre-event planning process:

• EVENT INFO FOR ONSITE BOOTH STAFF
• ATTENDEE LISTS
• BOOTH ASSIGNMENTS & FLOOR PLAN
• CONFERENCE MOBILE APP
• CONTINUING EDUCATION FOR BOOTH REPS
• DOOR PRIZES
• ELECTRICAL
• EXHIBITION POLICIES & GUIDELINES
• EXHIBITION SCHEDULE
• EXHIBITOR KIT (Shepard)
• HOTEL RESERVATIONS
• INTERNET
• LEAD RETRIEVAL
• MARKETING TOOLKIT
• NAME BADGES
• PARKING
• SESSION HANDOUTS
• SHIPPING DIRECTLY TO HOTEL
• WARNING - CONVENTION RELATED SCAMS

EVENT INFO FOR ONSITE BOOTH STAFF

Event Info for Onsite Staff

ATTENDEE LIST

ACMA will send pre and post event attendee lists via email, hard copies will not be provided. 

As an exhibiting company, you receive the following attendee lists:

• Pre-Event Attendee List (30 days prior to event): distributed via email on 5/21/21 to platinum and gold booths
• Pre-Event Attendee List (1 week prior to event): distributed via email on 6/11/21 to platinum, gold and bronze booths
• Post-Event Attendee List (within 2 weeks after event): platinum, gold and bronze booths

If you did not receive the pre-conference attendee list, please contact the ACMA Exhibit Sales Team via phone at 501-242-4654.

PLEASE NOTE the attendee list IS not comprehensive as it does not include attendees who asked that we not publish their information, attendees who provided their home contact information on the registration form and attendees who provided incomplete addresses on their registration form.

Demographic data included in the directory is name, title, department, organization, mailing address, and phone. Per ACMA policy, email addresses are not provided.  If you wish to collect email addresses for those people who visit your booth, you can do so through lead retrieval.  For additional information about purchasing lead retrieval, scroll to the "Lead Retrieval" section below.

 

BOOTH ASSIGNMENTS & FLOOR PLAN

To view the floor plan and booth assignments, click on the button below.If you have questions and/or are interested in increasing your booth size, please contact your assigned exhibit sales rep via phone at 501-242-4654.

Floor Plan

CONFERENCE MOBILE APP

Onsite booth staff will receive an email from ACMA prior to the conference with instructions and login credentials for the app.

CONTINUING EDUCATION FOR BOOTH REPS

As an added (and complimentary) benefit to our exhibitors, ACMA provides continuing education to booth reps. Reps who want a CE Certificate must provide a valid email address and ensure that “Needs CEs" is noted in the badge section of your company’s booth registration record. We encourage you to stop by the ACMA registration table during the event to verify with our onsite staff that we have the information required for you to receive CEs.

Accessing CE Certificate: If you do want CEs for the conference, and we have the required information noted above, you will receive an email after the conference with a link to the online evaluation. Once you have completed evaluation process, you will be able to immediately print a CE Certificate.

DOOR PRIZES

We encourage you to bring items to give away as door-prizes as that provides additional incentive for participants to visit your booth during the conference. Please keep your prizes at your booth. ACMA will have a bulletin board near the entrance to the exhibit hall where you can post the names of your prize winners.

ACMA will instruct attendees to check the bulletin board and visit your booth prior to 2:15 pm on Thursday, June 24 to collect their prize(s). If your prize winners do not show up to collect their prize, you can contact them after the event to make shipping arrangements.

ELECTRICAL

GES is the electrical provider. The GES order form is available via the Shepard Exhibit Kit or you can access by clicking button below.

ELECTRICAL ORDER FORM

EXHIBITION POLICIES & GUIDELINES

By completing the online booth registration, you are acknowledging that you accept and agree to abide by ACMA's Exhibition Policies and Display Guidelines.

Exhibition Policies  Display Guidelines 

EXHIBITION SCHEDULE

Exhibition Schedule

EXHIBITOR KIT

Shepard is the official service contractor for the ACMA 2021 National Conference. To access the Shepard Exhibit Kit, click on the buttons below:

Order Online  Download Kit 

HOTEL RESERVATIONS

ACMA's discounted group rate for a standard room is $249/night for single or double occupancy plus a $30/day resort fee. Discounted group rates are applicable June 21-24, 2021 until all guest rooms in the room block have been reserved or until the hotel reservation deadline of May 28, 2021, whichever comes first. A limited number of rooms are available at the group rate for nights prior to and after the conference so we encourage you to make your reservations early!

To make reservations:

• Phone: call 1-800-399-7629 and reference group code ACMA.
• Online:  click HERE to make reservations 

INTERNET

Wireless internet access is complimentary throughout the hotel & meeting space. However, the wireless network is shared by all, so depending on your need and usage plans, you may want to consider purchasing dedicated wireless or wired internet for your booth. To check email during down times, it should be fine. If you’re going to want to play videos or conduct demos at your booth, there might be an issue with bandwidth/buffering. The internet order form is available via the Shepard Exhibit Kit or you can access by clicking button below.

INTERNET ORDER FORM

LEAD RETRIEVAL

Lead retrieval is being provided by American Tradeshow Services (ATS). Click the button below to access the lead retrieval order form.

Order Lead Retrieval

MARKETING TOOLKIT

ACMA has provided marketing tools to help you promote your participation in the conference. Access our toolkit to help you stay connected with the case management community as well as promote registration, increase attendance and share conference learnings with your network.

MARKETING TOOLKIT

NAME BADGES

A conference badge will be required to enter all ACMA conference events. ACMA offers the following quantity of “all-access” conference badges to our exhibiting companies:

Platinum (4)Gold receive (3) and Bronze (2).

• Only representatives who are employed directly by the exhibiting company and who will be working at the booth in the exhibit hall are eligible for staff badges.


• Conference badges are to be used by one individual for the duration of the conference and are non-transferable during the event. Each booth rep will be required to provide a valid cell phone number and email address for use by ACMA to communicate announcements and reminders during the conference.


• Badges are “full access” meaning your booth reps have access to the exhibit hall, food events, main conference educational sessions (in-person and virtual) and CEs (if requested).

PARKING

• On-site parking, fee: 24 USD daily
• Valet parking, fee: 35 USD daily
• Fees exclude tax.
• Garage clearance 7 ft 4 in.
• Free self-parking for guests with plug-in hybrid or electric vehicles.

SESSION HANDOUTS

Session handouts will be available via ACMA's conference app.

SHIPPING DIRECTLY TO HOTEL

The Marriott World Center’s shipping is managed by FedEx. If you prefer to ship materials directly to the hotel rather than shipping through Shepard, please work directly with the FedEx office. Click the button below for pricing, shipping labels, and instructions. Reminder - if you ship directly to the hotel via FedEx, your onsite staff will be responsible for visiting the FedEx office, taking possession of the packages and transporting them to the exhibit hall.

FedEx Shipping Info

!! WARNING - CONVENTION RELATED SCAMS !!

It has been brought to our attention that our attendees and exhibiting companies are being contacted by third parties claiming to represent ACMA and/or our conference.