Frequently Asked Questions

Individual agendas will be available and visible when you complete your personal registration on the Registration tab. During the event, your agenda will be located within the Event App.

You can view the event schedule here.

Please retain your original registration confirmation email and follow the link in your confirmation to make adjustments. If you still need assistance troubleshooting – contact the Corporate Events Team, we will be happy to assist you with adjusting your registration. Please note that some sessions of the event will offer choices that are first come first serve – please plan to complete your registration all at once. If sessions have filled up, you will be directed to alternate sessions. Please do not complete a second registration using a different email or log in.

Please use the following contact info:

• For travel related emergencies, delays or missed flights- call Egencia help desk at (800) 992-6596
• For all other needs, email andersonaward@rei.com
• For any urgent inquiries during event dates, call the Corporate Events Team at (206) 397-5359

Use the Doubletree Hotel - Seattle Airport complimentary shuttle to and from the airport when arriving and departing.

For other details on transportation during the event, please see the Transportation tab.

Please review the REI Travel Policy in the Employee Handbook All policies and guidelines outlined in the REI Travel Policy are applicable when arranging travel, traveling and requesting reimbursement for the Anderson Award Event. The Corporate Events Team as the budgetary approver, has additional requirements outlined below.

• Non-exempt employees are eligible for travel pay when traveling at REI's request or for REI's benefit, such as for conferences, off-site business, or training.
• Travel time begins from the time the employee leaves home, until the time of arrival at the destination (for a day trip) or the hotel (for an overnight trip) less commute time. If the employee leaves from a work location all time would be considered travel time. Please make note of this time and plan to record this travel time once you arrive onsite at the event.
• For the return, travel time is from the time the employee leaves the destination (for a day trip) or the hotel (for an overnight trip) until the time the employee returns home. Please make note of this time and plan to communicate these hours directly with your manager to ensure the hours are included in your payroll.
• Time spent at the airport or other travel terminal required check-in time or for delay time is travel time
• The following guidelines also apply to travel pay:
  
• If you combine business travel with personal travel, discuss this with your manager to determine what travel pay is due.
• If the travel occurs on a day that you also worked, you will be paid for your actual hours worked, in addition to any travel pay, including any overtime hours accrued.
• Local and Non-local Attendees: travel time and milage does not include the time spent on your normal commute to work. If you begin travel from home, the amount of time/ mileage your normal commute would take deducted from travel/ mileage.

REI will reimburse you for one standard checked bag. Please note that we will not reimburse for bike, ski/snowboard, or additional large equipment expenses.

Check with your airline in advance of your departure date for restrictions or fees on checked and carry-on luggage.

REI casual, comfortable clothing for all events. Layers are strongly recommended for the event which takes place indoors & outside from early morning to mid evening. Jeans and flip flops are entirely acceptable for most days. For Tuesday, June 27 and Thursday, June 29 bring a small daypack to hold personal items, large reusable water bottle or hydration system, and closed-toed shoes (this will be required for select sessions as indicated).

For Wednesday, June 28, the dress code will depend on the Northwest Play Day activity you register for. Play Day activities will be open for selecting during registration. Your guide will send a separate introduction and gear list to help in your planning closer to the event.

Group meals will be provided during the event, beginning with breakfast on Tuesday, June 27, ending with breakfast on Friday, June 30.

We will not reimburse employees for additional meals that are purchased when REI has already provided meals, for example we provide breakfast at the hotel every day of the event, therefore we will not reimburse for breakfast on those days.

REI will reimburse you for up to $55 each day for meals for two travel days – the day your travel to the event and the day you travel home. For example if you leave the airport at 11am, we will reimburse for lunch and for dinner, not for breakfast as you are not traveling during that time.

Answer this question in the event registration to inform us of any dietary restrictions, food allergies or special observances. For most meals we have accommodated dietary concerns in the event plans

Please note any dietary restrictions in event registration, the Corporate Events Team reviews all of this information in the menu planning process. If you have any additional or unique dietary concerns, please do not hesitate to reach out to the Corporate Events Team directly.

Throughout the event, if you have any concerns or need additional accommodations, please contact the Corporate Events Team at the Event Registration Desk (at hotel), Info Desk (on campus), in the event app, or in person at any time.

Travel companions (not pets) are welcome to share the hotel room. However, Anderson Award events including transportation and breakfasts at the host hotel are limited to award recipients only. The companion will need to book his/her own flight and make plans to entertain themselves during event festivities. The daily event agendas are very full and only award recipients will be allowed during activities.

It is usually best for the companion to wait until the recipient's flights have been confirmed to book the same flights. All recipients' travel is required to be booked in Egencia to track bookings and travel progress.

Doubletree Hotel - Seattle Airport general reservations line can be reached at 1-800-HILTONS. You will need to reference the group name "REI 2017 Anderson Award Event" and group code "REI". If the agent there cannot assist you with the desired changes, you can call 206-246-8600 during normal business hours Monday - Thursday PST.

The cut-off date for hotel reservations is May 22. All reservations must be made using the group booking link provided. 

You will need to provide a credit or debit card at the hotel check-in to cover any incidental expenses other than your hosted room and taxes during the event. If you have any concerns, please contact the Corporate Events Team ahead of time.

If you have any questions please contact the Corporate Events Team