Sponsor & Exhibitor Resource Page

Event Location	Hotel Reservations
Exhibitor & Sponsor Conference Registration	Exhibitor & Sponsor Profile Submission
Conference Schedule	Important Due Dates
Official Service Providers	Important Forms
Show Team	Sponsor/Exhibitor Badge Logo & Links

HILTON AUSTIN
500 East Fourth Avenue
Austin, TX  78701
P: 512-482-8000

[Back to top] HILTON AUSTIN
500 East Fourth Avenue
Austin, TX 78701
P: 512-482-8000

Discounted Rate: $239 for a single/double (plus applicable taxes and fees)
Deadline: May 26, 2015
Phone Reservations: 800-236-1592
Online Reservation Link: Click Here

Sponsors and attendees are invited to secure their accommodations online and by phone. If you are making your reservation by phone please call 800-236-1592 and be sure to reference ACE to obtain the group rate. Rates will remain in effect until May 26, 2015. However, please note that the discounted group rate is subject to availability and is not guaranteed. Rooms are available on a first come, first serve basis, so be sure to book your room early!


[Back to top] Please make sure that you register yourself and the whole team planning on attending the America’s Claims Event by using your unique company promo code and selecting the Sponsors & Exhibitors category on the conference registration page. You will receive this code once 50% of your contract has been paid.  Please make sure that you register by May 27, 2015.  If you have questions about your individual sponsor code, please contact our customer service team at summitevents@summitpronets.com or call 888-608-6754


[Back to top] You will receive an email with your Account Reference Number to update your company listing.  This profile will be used online as well as included in the onsite guide book, handed out to all attendees at the event. Please note that you must have your company profile completed by April 6, 2015 to ensure that your description is included in the onsite guide.  Profiles should be no more than 75 words.

If you have any questions or need help accessing your company profile, please contact Asha Roberts, Operations Manager at aroberts@alm.com.


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Due Date	Action Item	Vendor
Immediately	Event Schedule	General Show Info
Immediately	Review Exhibitor Manual & Exhibitor Contract Information	General Show Info
Immediately	Standard Booth Equipment Info	Metropolitan Expo
Completed at Contract	Booth Size (chosen when you signed your space contract)
Completed at Contract	Booth ID Copy
May 5	Advance Shipments to Warehouse Begins	Metropolitan Expo
May 15	Schematics due for booths 8x20 and larger	Additional Show Services
May 27	Registration Deadline for Staff	Additional Show Services
May 26	Housing Deadline	Hilton Austin
June 2	Metro Discount Deadline for All Services	Metropolitan Expo
June 5	Internet Request Deadline	Hilton Austin
June 5	Telephone Request Deadline	Hilton Austin
June 5	Additional Electrical Outlets	Hilton Austin
June 5	Computer Rental AVP USA
June 9	Advance Shipping to Warehouse Ends **30% surcharge for any items after this date**	Metropolitan Expo
June 17 (8am-4pm)	Ends-Exhibitor Move In	Metropolitan Expo
June 18 (6:45pm-9pm)	Exhibitor Move Out

If you have any questions or need help accessing your company profile, please contact Asha Roberts, Operations Manager at aroberts@alm.com.


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Vendor	Contact	Telephone	Email
Metropolitan Exposition (Decorator)	Customer Service	201-994-1301	ExhibitorServices@metro-expo.com
The Hilton (Electrical)	Event Services Department	fax: 512-682-2789	Forms are to be FAXED ONLY
The Hilton (Internet)	Catering Department	fax: 512-682-2789	Forms are to be FAXED ONLY
Audio Visual Partners USA	Steve	800-287-9755	steve@avpusa.com

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• 2015 Floor Plan
• AV Order Form
• Electric Order Form
• Booth Guidelines
• Carpet Order Form
• Internet, Phone & Digital Signage Order Form
  
• Shipping Information
• Shipping and Set Up Info Form
• Shipping Labels
• Outbound Shipping Form
• Booth Cleaning Services
• Booth Furniture & Accessories Brochure and Form
  
• Liability Insurance Form
• Payment Authorization Form

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Click on the link...then right click on the image and "Save As..." to download.

• Download the Exhibitor Badge Logo
• Download the Sponsor Badge Logo

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