TRAVEL AND COSTS
Airfare
Participants will be required to pay for the cost of their airfare for the Audi A3 Sedan GameChanger. Audi will provide airport transfers to/from the hotel. For participants that elect to drive daily, Audi will pay for parking.
During the registration process, you will be asked whether you will be driving or flying to the training location. If you choose the flight option, you will be asked if you would like an Audi Travel Consultant to contact you to help with your arrangements. Please note that all airline reservations must be paid by credit card or parts account charge.
Airline Reservation Information
If you select the option to have an Audi Travel Consultant contact you, you can expect a call three (3) to five (5) business days after completing online registration.
When talking with our Travel Consultant, please advise us of any medical conditions or personal needs, such as a wheelchair, diabetic meal, etc., as well as your seating preference and we will advise the airlines. We will do everything possible to obtain your desired seating preference.
Cancellation or Change Fees
Fees associated with cancellation or changes made to confirmed flight itineraries will be the sole responsibility of the participant, along with any increase in fare cost resulting from the change.
Arrival and Departure Times
ARRIVALS: ALL participants are required to arrive at the hotel the evening before the event. On the first day of the event, breakfast attendance is mandatory and starts at 7:30 am.
Airfare
Participants will be required to pay for the cost of their airfare for the Audi A3 Sedan GameChanger. Audi will provide airport transfers to/from the hotel. For participants that elect to drive daily, Audi will pay for parking.
During the registration process, you will be asked whether you will be driving or flying to the training location. If you choose the flight option, you will be asked if you would like an Audi Travel Consultant to contact you to help with your arrangements. Please note that all airline reservations must be paid by credit card or parts account charge.
Airline Reservation Information
If you select the option to have an Audi Travel Consultant contact you, you can expect a call three (3) to five (5) business days after completing online registration.
When talking with our Travel Consultant, please advise us of any medical conditions or personal needs, such as a wheelchair, diabetic meal, etc., as well as your seating preference and we will advise the airlines. We will do everything possible to obtain your desired seating preference.
Cancellation or Change Fees
Fees associated with cancellation or changes made to confirmed flight itineraries will be the sole responsibility of the participant, along with any increase in fare cost resulting from the change.
Arrival and Departure Times
ARRIVALS: ALL participants are required to arrive at the hotel the evening before the event. On the first day of the event, breakfast attendance is mandatory and starts at 7:30 am.
DEPARTURES: The second day of the event concludes at 3:45 pm. Please plan flight departures after 6:00 pm. No course credit will be provided for departures prior to this time.
Ground Transportation
Ground transportation from/to the airport will be provided for guests arriving on regular program dates only. Any airport transportation outside of those dates must be secured at the guest’s expense. All costs associated with extensions or special arrangements will be the responsibility of the guest.
Travel Insurance
You may wish to consider purchasing your own trip insurance to supplement your regular life, accident, medical and personal property insurance. Remember, the airlines reimburse only a portion of the value of your luggage and its contents in the event of loss or theft.
Ground Transportation
Ground transportation from/to the airport will be provided for guests arriving on regular program dates only. Any airport transportation outside of those dates must be secured at the guest’s expense. All costs associated with extensions or special arrangements will be the responsibility of the guest.
Travel Insurance
You may wish to consider purchasing your own trip insurance to supplement your regular life, accident, medical and personal property insurance. Remember, the airlines reimburse only a portion of the value of your luggage and its contents in the event of loss or theft.
Attire
Attire will be business casual. Business casual is khaki/black slacks with belt, polo shirt or cotton long-sleeve button-down shirt. No Jeans, T-Shirts or Tennis Shoes allowed.
Because of the driving events, please be sure to wear long pants and substantial shoes. Open-toed shoes, flip-flop shoes, short pants and skirts are not allowed.
Portions of the event will take place outdoors. Please visit the Weather Channel website @ www.weather.com for current weather conditions, and be sure to dress accordingly.
Luggage
Fees assessed by airlines for checked and carry-on luggage vary by carrier and will be the responsibility of the traveler. Generally however, carriers will transport, without charge, one piece (depending on the carrier) of checked luggage per person, with a weight not exceeding 50lbs.
The air carrier’s liability for lost passenger baggage is limited. You may wish to consult your homeowner’s or renter’s insurance policy to see if it covers lost luggage. If your bags are delayed, lost or damaged, you must report this immediately to the airline at your destination. Do not wait until you return to your home city. The last airline used is responsible for locating, repairing, or replacing your luggage.
Hotel Costs
Each participant is responsible to pay for his/her own airfare and hotel costs (including room & tax). A credit card is required upon check-in at the hotel. If you wish to use a dealership credit card, for the room and tax you will be required to fill out a Hotel Credit Card Authorization Form in advance, however you must still present a credit card at check-in. Please click here to complete the Hotel Credit Card Authorization Form or click on link for this form on the Hotel Reservation Page. When form is completed, please email to cathy.sherman.audi@gmail.com.
Participation Fee
There is no participation fee for the Audi A3 Sedan GameChanger.
The following items are provided for you by Audi:
• All meals on day one and two
• Airport transfers on program dates from/to hotel
Gratuities
Audi has provided ample gratuities for all services and meals included in your program. This includes gratuities for luggage handling and maid services. When pursuing activities on your own, it is appropriate for you to provide gratuities.
Climate
Portions of the event will take place outdoors. Please visit the Weather Channel website @ www.weather.com for current weather conditions, and be sure to dress accordingly.
Attire will be business casual. Business casual is khaki/black slacks with belt, polo shirt or cotton long-sleeve button-down shirt. No Jeans, T-Shirts or Tennis Shoes allowed.
Because of the driving events, please be sure to wear long pants and substantial shoes. Open-toed shoes, flip-flop shoes, short pants and skirts are not allowed.
Portions of the event will take place outdoors. Please visit the Weather Channel website @ www.weather.com for current weather conditions, and be sure to dress accordingly.
Luggage
Fees assessed by airlines for checked and carry-on luggage vary by carrier and will be the responsibility of the traveler. Generally however, carriers will transport, without charge, one piece (depending on the carrier) of checked luggage per person, with a weight not exceeding 50lbs.
The air carrier’s liability for lost passenger baggage is limited. You may wish to consult your homeowner’s or renter’s insurance policy to see if it covers lost luggage. If your bags are delayed, lost or damaged, you must report this immediately to the airline at your destination. Do not wait until you return to your home city. The last airline used is responsible for locating, repairing, or replacing your luggage.
Hotel Costs
Each participant is responsible to pay for his/her own airfare and hotel costs (including room & tax). A credit card is required upon check-in at the hotel. If you wish to use a dealership credit card, for the room and tax you will be required to fill out a Hotel Credit Card Authorization Form in advance, however you must still present a credit card at check-in. Please click here to complete the Hotel Credit Card Authorization Form or click on link for this form on the Hotel Reservation Page. When form is completed, please email to cathy.sherman.audi@gmail.com.
Participation Fee
There is no participation fee for the Audi A3 Sedan GameChanger.
The following items are provided for you by Audi:
• All meals on day one and two
• Airport transfers on program dates from/to hotel
Gratuities
Audi has provided ample gratuities for all services and meals included in your program. This includes gratuities for luggage handling and maid services. When pursuing activities on your own, it is appropriate for you to provide gratuities.
Climate
Portions of the event will take place outdoors. Please visit the Weather Channel website @ www.weather.com for current weather conditions, and be sure to dress accordingly.
