The Lancaster - Exhibition Location
The exhibition will take place in
the Westbourne Suite on the lower ground floor. A link to map of the venue can
be found here.
Exhibition set up
Monday
2nd November 2015
06:00- 08:00
Exhibition opening hours
Monday
2nd November 2015
08:00-18:00
Breakdown
Monday
2nd November 2015
18:00-19:00
Please do not breakdown your exhibition stand until
18:00 when the exhibition closes.
Deliveries
Deliveries
to the hotel will be accepted 2 working days prior to the commencement of the
event date; early deliveries may be refused and returned to the courier; unless
otherwise agreed with sponsorreg@pfsevents.org.
All
information of deliveries must be provided to sponsorreg@pfsevents.org, at least
7 days before arrival. Materials should be directed to be delivered to the
Delivery & Recycling Centre (formerly known as the Loading Bay) between the
hours of 07.00 and 15.30 hours, Monday through to Friday and this is located on
Lancaster Terrace.
The Hotel
main entrance may not be used for delivery under any circumstances.
The
materials will be delivered to the Westbourne Suite as required when tenancy
commences on Monday 2nd November.
Access to
the Westbourne suite is via the Westbourne Suite ramp located off Lancaster
Terrace. This ramp must be strictly used for loading and unloading only.
Vehicles must be removed once unloaded and the ramp must not be used for
parking or storage neither must it be obstructed, in any way, during a
function/event.
Collections
Exhibitors are responsible for
breaking down and packing away their booths and equipment. All accumulated
rubbish and debris must be removed from site. Under no circumstances must the
Hotel’s rubbish compactor be used.
Items and
materials may be left for collection and materials must not be abandoned and
left unattended in suites. Return materials are required to be logged with the
nominated individual from the Event Services Department who will issue a reference
number. This number must be given to courier or company collecting your
materials or items. We will be unable to trace or issue materials if this
number is not supplied when couriers call for collection.
The hotel
will not be responsible for any items left in the suite at the end of an event,
with the above procedure not being followed.
Any
abandoned materials left in the suites, where arrangements for collection have
not been made clear and where items remain uncollected after a period of 14
days will be disposed of by the hotel without notice. However the Events team
will do their utmost to contact clients and inform that these are in storage.
